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Onsite Administrative Assistant jobs in Portland, Oregon, USA

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  • Sun
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      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
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      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

      First Round Interview

      Sophie L.

  • Tue
    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

    • 4:00 PM - 5:00 PM

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Administrative Assistant Jobs in Portland, OR — On-Site Opportunities Await

Portland businesses are actively seeking organized, detail-oriented professionals to fill administrative assistant jobs in Portland, with 241 open positions available for this on-site role. As local companies expand their operations, the demand for dependable administrative support continues to grow across multiple industries. This is an excellent opportunity for candidates ready to contribute to a fast-paced, collaborative office environment.

Successful candidates typically bring strong organizational skills, proficiency with office software, and excellent written and verbal communication abilities. Employers looking to hire an administrative assistant often prioritize multitasking capability, attention to detail, and a proactive approach to problem-solving. Experience with scheduling, document management, and basic bookkeeping is highly valued, as is the ability to handle confidential information with discretion and professionalism.

On-site administrative assistant positions in Portland generally involve direct collaboration with team members, managers, and clients, fostering a dynamic and engaging workplace culture. The local job market remains strong, with steady demand driven by Portland's growing business sector and diverse industries ranging from healthcare to technology. Employers increasingly value the reliability and immediate availability that in-person administrative support provides, making this a stable and rewarding career path.

If you're ready to take the next step in your career, explore current administrative assistant vacancies through Global Work AI and find the right fit for your skills. Whether you're entering the field or advancing your experience, now is a great time to pursue administrative assistant jobs in Portland. Discover how your organizational talents can make a real difference within a thriving local business community.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What does an administrative assistant do in Portland?

    In Portland, an administrative assistant keeps day-to-day office operations organized so teams can stay productive. Typical duties include handling calendars, scheduling meetings, answering phones, preparing documents, coordinating travel, and supporting managers with correspondence and filing. In Oregon workplaces, this role often involves a mix of customer service, data entry, and office coordination across small businesses, nonprofits, healthcare, and professional services. Because many employers value reliability and clear communication, reviewing current Portland job listings can help you see which responsibilities come up most often.
  • What skills and qualifications are needed for an administrative assistant job?

    Employers usually look for strong organization, attention to detail, clear written communication, and the ability to manage several tasks at once. A high school diploma is commonly required, while some Portland employers prefer an associate degree or prior office experience. Professionalism, discretion, and problem-solving matter as much as technical ability in an on-site administrative assistant role. In Oregon, being comfortable working with different teams and adapting to changing priorities is especially useful, so it helps to compare requirements across similar office positions.
  • What software and office tools should an administrative assistant know?

    Most offices expect familiarity with Microsoft Office or Microsoft 365, especially Word, Excel, Outlook, and PowerPoint. Many employers also value Google Workspace, shared calendars, PDF tools, and basic spreadsheet tracking. In Portland administrative assistant jobs, you may also use scheduling platforms, phone systems, printers, scanners, and document management software. Some companies rely on CRM or HR systems, depending on the department. Learning the tools listed in current openings can give you a practical sense of what local employers use most often.
  • What is the average salary for an administrative assistant in Portland?

    Pay for an administrative assistant in Portland, Oregon, generally falls within the mid-$40,000s to low-$50,000s per year, though experience, industry, and employer size can shift that range. Office support roles in healthcare, legal services, technology, and public-sector organizations may offer different compensation levels, and strong software skills can help raise earning potential. Salary data also changes with market demand, so it is smart to compare current Portland listings and broader Oregon wage reports to get a realistic picture of local pay.
  • What should I expect during the hiring process for an administrative assistant job?

    The process usually starts with a resume review, followed by one or more interviews focused on communication, organization, and judgment. For an on-site administrative assistant position in Portland, employers may also ask skills-based questions or request a short typing, scheduling, or Microsoft Excel test. References and background checks are common in Oregon, especially for roles handling confidential information. Some organizations move quickly, while others take several weeks, so it helps to track timelines and compare steps across similar administrative assistant openings.
  • What are the typical work hours and on-site expectations for an administrative assistant role in Portland?

    Most administrative assistant jobs in Portland follow standard weekday business hours, often Monday through Friday, though some employers need earlier starts or limited overtime during busy periods. Because this is an on-site role, in-person presence is usually expected for front-desk support, mail handling, meeting setup, and direct team coordination. Some offices in Oregon may allow occasional flexibility, but the core work is commonly tied to the workplace. Checking individual postings can clarify whether the schedule is fixed, rotating, or occasionally adjusted.
  • What are the career growth opportunities for an administrative assistant?

    This role can open the door to broader office and operations careers, especially in Portland’s healthcare, nonprofit, education, and business sectors. With experience, an administrative assistant may move into executive assistant, office manager, operations coordinator, or team support lead positions. Building skills in scheduling, reporting, and process improvement can also support transitions into HR, project coordination, or customer operations. In Oregon workplaces, strong performance and added software knowledge often create clear advancement paths, so it is worth comparing related roles as you plan your next step.

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241 jobs found

  • Veterans Health Administration

    Veterans Health Administration

    Today

    Supervisory medical support assistant

    Summary The incumbent serves as a Supervisory Medical Support Assistant (MSA) in the Primary Care Division, at the VA Portland Health Care System. Supervisory MSA's plan and direct programs at...

    onsite, Portland, OR, United States
    $70k/yrFull TimeJunior (<2 years)
  • TEC Equipment, Inc.

    TEC Equipment, Inc.

    Today

    Administrative assistant, finance

    About Us Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona,...

    onsite, Portland, OR, United States
    $44k – $55k/yrFull TimeJunior (<2 years)
  • Oregon Health & Science University

    Oregon Health & Science University

    2 days ago

    Executive assistant

    Department Overview OHSU Casey Eye Institute is a premier academic medical center providing eye care for adults and children in the Pacific Northwest and beyond. We treat eye conditions from the most...

    onsite, Portland, OR, United States
    Full TimeMiddle (2-4 years)
  • Metropolis Technologies

    Metropolis Technologies

    4 days ago

    Administrative assistant ohsu parking

    Overview SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets,...

    onsite, Portland, OR, United States
    $44k/yrFull TimeNo Skills
  • Positions in our Dental Offices

    Positions in our Dental Offices

    4 days ago

    Back office supervisor (lead dental assistant)

    At Gentle Dental, we value our teammate’s smile as much as our patient’s smile. Our vision is to provide exceptional, lifelong, integrated oral healthcare services. We enhance the quality of our...

    onsite, Portland, OR, United States
    $50k/yrFull TimeJunior (<2 years)
  • Market of Choice

    Market of Choice

    5 days ago

    Assistant bakery manager

    Can you think of a baker's dozen things to do with flour, sugar, eggs, and water? Join our bakery team for an opportunity to advance in your bakery career. Our bakeries include something for every...

    onsite, Portland, OR, United States
    $46k – $54k/yrFull TimeJunior (<2 years)
  • New Narrative

    New Narrative

    6 days ago

    Development assistant

    At New Narrative, we believe mental health care is community care. As a nonprofit organization, we partner with individuals to promote healing, housing stability, and long-term wellness through...

    onsite, Portland, OR, United States
    $46k – $50k/yrFull TimeJunior (<2 years)
  • Cosgrave Vergeer Kester LLP

    Cosgrave Vergeer Kester LLP

    6 days ago

    Administrative assistant

    Your Legal Career Starts Here! Are you detail-driven, organized, and energized by helping a team deliver exceptional legal service? Come grow with us at Cosgrave Vergeer Kester LLP, where you’ll play...

    onsite, Portland, OR, United States
    Full TimeJunior (<2 years)
  • Oregon Health & Science University

    Oregon Health & Science University

    6 days ago

    Clinical support assistant

    Department Overview This position performs a variety of administrative and clinical assignments of duties involving many different and unrelated processes, methods, and administrative-related tasks...

    onsite, Portland, OR, United States
    Full TimeJunior (<2 years)
  • Domino's

    Domino's

    6 days ago

    Assistant manager(07224) - 17302 ne halsey st

    Job Description The following general description applies to all hourly store team members. Please read the detailed information listed below. Job Duties Operate all equipment Stock ingredients from...

    onsite, Portland, OR, United States
    Full TimeEntry with Degree
  • Legacy Health

    Legacy Health

    7 days ago

    Research assistant i

    Overview Innovative research paves the way for improved patient outcomes. You can be a part of the research that’s driving new treatments and procedures at Legacy. In your role, you will provide...

    onsite, Portland, OR, United States
    $47k – $68k/yrPart TimeEntry with Degree
  • Domino's

    Domino's

    7 days ago

    Assistant manager(07239) - 2323 se 182nd avenue

    Job Description The following general description applies to all hourly store team members. Please read the detailed information listed below. Job Duties Operate all equipment Stock ingredients from...

    onsite, Portland, OR, United States
    Full TimeEntry with Degree
  • Timberlab

    Timberlab

    8 days ago

    Project assistant

    Job Description Summary: Provide administrative support to project management team (may be one or more people) for a construction project, or other specified project or department. Job Description:...

    onsite, Portland, OR, United States
    Full TimeNo Skills
  • QUANTUM RESIDENTIAL

    QUANTUM RESIDENTIAL

    9 days ago

    Assistant manager

    Job Details: Job Location: 8900 - Wynne Watts Commons - Portland, OR Position Type: Full Time Salary Range: $24.00 - $28.00 Hourly Travel Percentage: Negligible Job Shift: Day Job Category:...

    onsite, Portland, OR, United States
    $48k – $56k/yrFull TimeJunior (<2 years)
  • OBRIEN AUTO GROUP

    OBRIEN AUTO GROUP

    10 days ago

    Body shop administrative assistant

    Job Details: Job Location: SOP - Portland, OR Position Type: Full Time Salary Range: Undisclosed Subaru of Portland, a dealership in the O'Brien Auto Group, is currently looking for a full-time Body...

    onsite, Portland, OR, United States
    $38k/yrFull TimeEntry with Degree
  • BizTek People, Inc. | APA International Placement Consultants

    BizTek People, Inc. | APA International Placement Consultants

    10 days ago

    Administrative assistant for emergency services

    Administrative Assistant – Emergency Services Job Type: Contract (26 Weeks) Schedule: Monday–Friday, 8:00 AM–4:30 PM Start Date: November 2, 2026 Position Summary We are seeking an experienced...

    onsite, Portland, OR, United States
    Full TimeMiddle (2-4 years)
  • Uptown Providers PC

    Uptown Providers PC

    10 days ago

    Clinical training assistant

    WE DO URGENT CARE DIFFERENTLY - Come See How! Welcome to AFC Urgent Care Portland -- where we're flipping the script on healthcare culture! Think supportive teammates, open leadership, and real...

    onsite, Portland, OR, United States
    $56k – $67k/yrFull TimeJunior (<2 years)
  • Guardian Real Estate Services LLC

    Guardian Real Estate Services LLC

    10 days ago

    Assistant manager - 5722

    Assistant Manager Opportunity Guardian has an opportunity for a Full-Time Assistant Manager to join our team at Wy'East Plaza ! Wy'East Plaza is a 175-unit affordable (LIHTC) apartment community in...

    onsite, Portland, OR, United States
    $50k – $56k/yrFull TimeJunior (<2 years)
  • Guardian Real Estate Services LLC

    Guardian Real Estate Services LLC

    13 days ago

    Assistant manager - 5717

    Assistant Manager Opportunity Guardian has an opportunity for a Full-Time Assistant Manager to join our team at Cherry Blossom Estates! Cherry Blossom is a 120-unit LIHTC apartment community in SE...

    onsite, Portland, OR, United States
    $50k/yrFull TimeJunior (<2 years)
  • Cloudten Residential

    Cloudten Residential

    13 days ago

    Community assistant manager - roving - laurel42

    Roving Community Assistant Manager - Laurel42 Portland, OR Who we are: CloudTen is a residential brand headquartered in Nevada that manages and operates multifamily properties throughout the West and...

    onsite, Portland, OR, United States
    $56k – $60k/yrFull TimeJunior (<2 years)
  • Avenue5 Residential

    Avenue5 Residential

    13 days ago

    Assistant maintenance supervisor

    Job Title: Assistant Maintenance Supervisor Salary: $25 to $26 per hour. $1,000 hiring bonus! ($500 paid after 30 days of employment and $500 paid after 6 months of employment) Explore Block 17...

    onsite, Portland, OR, United States
    $50k – $52k/yrFull TimeJunior (<2 years)
  • CorVel Corporation

    CorVel Corporation

    14 days ago

    Claims assistant

    The Claims Assistant will support the claims staff in the set-up and administration of workers’ compensation claims/case management and other tasks depending on the specific customer needs. This is...

    onsite, Portland, OR, United States
    Full TimeNo Skills
  • Avenue5 Residential

    Avenue5 Residential

    15 days ago

    Assistant property manager

    Job Title: Assistant Property Manager Explore The Douglas Unlock your potential with Avenue5 Residential. Your ideas. Your development. Your experience. We take care of you, so you can take care of...

    onsite, Portland, OR, United States
    Full TimeJunior (<2 years)
  • Volunteers of America Oregon

    Volunteers of America Oregon

    17 days ago

    Executive assistant to the ceo (#60845)

    Job Details Job Location: Administrative Building - Portland, OR Salary Range: Undisclosed Volunteers of America Oregon is looking for an experienced, highly organized, and resourceful Executive...

    onsite, Portland, OR, United States
    Full TimeSenior (5+ years)
  • University of Portland Portal

    University of Portland Portal

    20 days ago

    Biology lab manager student assistant

    Job Summary Biology Lab Manager Student Assistant will assist the Biology Lab Manager with lab space management. Cleaning as needed, stocking consumables, and performing inventories. Will assist in...

    onsite, Portland, OR, United States
    Full TimeEntry with Degree
  • Avenue5 Residential, LLC

    Avenue5 Residential, LLC

    21 days ago

    Assistant property manager

    Job Title: Assistant Property Manager Explore The Douglas here Unlock your potential with Avenue5 Residential. Your ideas. Your development. Your experience. We take care of you, so you can take care...

    onsite, Portland, OR, United States
    Full TimeJunior (<2 years)
  • Gills Point S Tire & Auto

    Gills Point S Tire & Auto

    22 days ago

    Assistant manager - automotive & tire center

    Build Your Career with Gills Point S We're looking for leaders who are passionate about customer service, committed to developing great teams, and ready to grow with a company that values integrity,...

    onsite, Portland, OR, United States
    Full TimeLead / Manager
  • reliance

    reliance

    24 days ago

    Administrative assistant i

    Job Summary Administrative Assistant Department: General Office Reports To: Office Manager / Office Supervisor FLSA Status: Non-Exempt Company Summary EMJ is a leading supplier of Steel and Aluminum...

    onsite, Portland, OR, United States
    Full TimeNo Skills
  • Guardian Real Estate Services LLC

    Guardian Real Estate Services LLC

    24 days ago

    Assistant manager - 5701

    Assistant Manager Opportunity Guardian has an opportunity for a Full-Time Assistant Manager to join our team at Buckman Heights! Buckman Heights is a 144-unit LIHTC/Conventional apartment community...

    onsite, Portland, OR, United States
    $50k – $52k/yrFull TimeJunior (<2 years)
  • Legacy Health

    Legacy Health

    24 days ago

    Clinic assistant

    Overview As a Clinic Assistant, your workdays will be varied and engaging. You may be heavily involved with patient registration and clerical support one day, while the next you’ll be escorting...

    onsite, Portland, OR, United States
    $45k – $64k/yrFull TimeMiddle (2-4 years)
  • Domino's

    Domino's

    a month ago

    Assistant manager - downtown - or (7229)

    Job Description The following general description applies to all hourly store team members. Please read the detailed information listed below. Job Duties: Operate all equipment Stock ingredients from...

    onsite, Portland, OR, United States
    Full TimeEntry with Degree
  • Barry-Wehmiller

    Barry-Wehmiller

    a month ago

    Administrative assistant

    About Us: BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals...

    onsite, Portland, OR, United States
    Full TimeMiddle (2-4 years)
  • NAI Elliott

    NAI Elliott

    a month ago

    Property management assistant

    JOB POSITION: Property Management Assistant REQUIRED EDUCATION: High School diploma required; Associates, bachelor’s and/or 2-3 years in course work towards an applicable degree preferred? REQUIRED...

    onsite, Portland, OR, United States
    $40k – $55k/yrFull TimeMiddle (2-4 years)
  • METROPOLITAN FAMILY SERVICE

    METROPOLITAN FAMILY SERVICE

    a month ago

    Program assistant - hunger relief

    Job Details: Job Location: Hunger Relief - Portland, OR Salary Range: $19.55 - $19.55 Hourly General Description: Metropolitan Family Service position descriptions are guidelines. They are not...

    onsite, Portland, OR, United States
    $39k/yrPart TimeEntry with Degree
  • Brighthaven

    Brighthaven

    a month ago

    Assistant community manager

    Overview Avanath is proud to be named one of the top property management companies that provide affordable housing for the workforce. Cultivating the American Dream is the purpose that binds the...

    onsite, Portland, OR, United States
    $60k – $65k/yrFull TimeJunior (<2 years)
  • DHL (Supply Chain)

    DHL (Supply Chain)

    a month ago

    Administrative assistant ii

    DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours,...

    onsite, Portland, OR, United States
    $52k/yrFull TimeJunior (<2 years)
  • BizTek People, Inc. | APA International Placement Consultants

    BizTek People, Inc. | APA International Placement Consultants

    a month ago

    Academic services assistant

    Academic Services Assistant BizTek People is in search of an Academic Services Assistant for our client in Portland, OR! Schedule: Monday–Friday | 8:30 AM–5:00 PM We are seeking an Academic Services...

    onsite, Portland, OR, United States
    Full TimeJunior (<2 years)
  • Guardian Real Estate Services LLC

    Guardian Real Estate Services LLC

    a month ago

    Assistant manager - 5694

    Assistant Manager Opportunity Guardian has an opportunity for a Full-Time Assistant Manager to join our team at Station Place Tower ! Station Place Tower is a 176-unit LIHTC apartment community in NW...

    onsite, Portland, OR, United States
    Full TimeJunior (<2 years)
  • Marriott

    Marriott

    a month ago

    Food & beverage administrative assistant

    POSITION SUMMARY Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests....

    onsite, Portland, OR, United States
    Part TimeNo Skills
  • Timberlab

    Timberlab

    a month ago

    Office assistant

    Job Description Summary: Provide office administrative support to project management team or department (may be one or more people). Job Description: POSITION RESPONSIBILITIES AND DUTIES Ability to...

    onsite, Portland, OR, United States
    Full TimeNo Skills

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