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  4. Administrative Assistant

Onsite Administrative Assistant jobs in Boston, Massachusetts, USA

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  • Sun
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      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
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      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

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      Sophie L.

  • Tue
    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

    • 4:00 PM - 5:00 PM

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Administrative Assistant Jobs in Boston — On-Site Opportunities Await

Boston's business landscape continues to create strong demand for office professionals, with 434 administrative assistant jobs in Boston currently open across the city. Employers are seeking organized, detail-oriented candidates who can thrive in a fast-paced, on-site environment. This growing need reflects the steady expansion of Massachusetts' corporate and healthcare sectors, making now an ideal time to pursue a rewarding career in administrative support.

Successful candidates typically bring strong organizational skills, excellent written and verbal communication, and proficiency in office software such as Microsoft Office and scheduling tools. Employers also value adaptability, multitasking ability, and a proactive approach to problem-solving. Whether supporting executives or managing daily office operations, these professionals who demonstrate reliability and attention to detail stand out in a competitive hiring market.

On-site assistant roles in Boston typically involve close collaboration with team members, direct interaction with clients, and hands-on coordination of office logistics. Local businesses favor this in-person setup to strengthen team communication and maintain operational efficiency. As more companies across Massachusetts expand their in-office teams, the outlook for administrative assistant vacancies remains strong, particularly in finance, education, and healthcare industries.

If you're ready to bring your organizational talents to a dynamic Boston workplace, now is the perfect time to pursue new opportunities. Global Work AI connects motivated professionals with employers eager to hire an administrative assistant for on-site roles throughout the city. Explore current listings and take the next step toward a rewarding administrative career today.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What does an administrative assistant do in Boston?

    In Boston, an administrative assistant helps keep offices organized, schedules on track, and communication flowing smoothly. The role often includes managing calendars, handling phone and email correspondence, preparing documents, coordinating meetings, and supporting teams with daily operations. Because Boston has a strong mix of education, healthcare, legal, tech, and nonprofit employers, the duties can vary by industry. In many Massachusetts workplaces, the position also involves customer contact and light project support, so reviewing current local postings can help clarify expectations.
  • What skills and qualifications are required for an administrative assistant job?

    Strong organization, clear communication, and attention to detail are core requirements for an administrative assistant position. Employers in Boston usually look for a high school diploma or equivalent, plus prior office experience, though some roles prefer an associate degree or related training. Typing speed, time management, discretion, and problem-solving matter in day-to-day work. Familiarity with scheduling, records handling, and basic reporting is also valued. Since Boston employers may have different needs by sector, comparing listings can show which qualifications matter most for each opening.
  • How much does an administrative assistant make in Boston?

    Pay for an administrative assistant in Boston is often above the national average because of the city’s cost of living and competitive labor market. Compensation can vary by employer size, industry, and experience level, with legal, finance, healthcare, and executive support roles often paying more. Benefits may also affect total value, including health coverage, retirement plans, and paid time off. For the most accurate picture, check current Boston job listings and compare them with salary data for similar office support roles across Massachusetts.
  • What are the day-to-day responsibilities of an administrative assistant on-site?

    A typical on-site administrative assistant handles a steady mix of front-desk tasks and behind-the-scenes support. That can include greeting visitors, sorting mail, answering calls, updating spreadsheets, filing documents, booking conference rooms, and helping with travel or event logistics. Being in the office also means quick coordination with managers and staff, which makes responsiveness especially important. In Boston workplaces, the pace can be fast, so prioritizing tasks and keeping information accurate are essential. Looking at role-specific postings can reveal how these duties shift from one employer to another.
  • What office software and tools should an administrative assistant know?

    Most Boston employers expect an administrative assistant to be comfortable with Microsoft Office or Microsoft 365, especially Word, Excel, Outlook, and PowerPoint. Many offices also use Google Workspace, scheduling platforms, shared calendars, document management systems, and video meeting tools such as Zoom or Microsoft Teams. Some roles require experience with CRM software, data entry systems, or expense tracking tools. A good working knowledge of printers, scanners, and digital filing systems is useful too. Checking recent job ads can help identify which programs are most common in your target field.
  • How does an administrative assistant career grow into office manager or executive assistant roles?

    Many professionals build a path from administrative assistant work into office manager or executive assistant positions by taking on broader responsibilities over time. In Boston, employers often value people who can coordinate projects, improve systems, support leadership, and solve problems independently. Developing skills in budgeting, vendor coordination, meeting prep, and confidential communication can open the door to higher-level support roles. Experience in a busy office, especially with cross-team coordination, is useful for advancement. Reviewing related job descriptions can help you see which skills to strengthen next.
  • What is the hiring process for an administrative assistant position in Boston?

    The hiring process usually starts with an application, resume review, and one or two interviews focused on organization, communication, and software skills. In Boston, some employers add a skills test for typing, Microsoft Excel, scheduling, or document formatting, and larger companies may include references or background screening. For on-site roles, interviewers often want to know how you handle multitasking and in-person coordination. Preparing examples from past office experience can help you stand out. Comparing postings from different Massachusetts employers can give a clearer sense of what each process includes.

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434 jobs found

  • Liquid AI

    Liquid AI

    Today

    Copy of office manager/executive assistant

    Office Manager & Executive Assistant Role: Office Manager & Executive Assistant Team: Operations & Executive Support Location: Boston Location Type: Onsite Employment Type: Full-time About Liquid AI...

    onsite, Boston, MA, United States
    Full TimeJunior (<2 years)
  • DPR Construction

    DPR Construction

    Today

    Leadership assistant

    Job Description At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core...

    onsite, Atlanta, GA, United States
    Full TimeMiddle (2-4 years)
  • Beth Israel Lahey Health

    Beth Israel Lahey Health

    Today

    Administrative assistant ii, vascular surgery (per diem)

    When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. This is a per diem Administrative Assistant II opportunity, working with the Vascular...

    onsite, Boston, MA, United States
    $42k – $57k/yrPart TimeJunior (<2 years)
  • Thornton Tomasetti

    Thornton Tomasetti

    Today

    Office assistant

    Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices...

    onsite, Boston, MA, United States
    $52k – $65k/yrPart TimeJunior (<2 years)
  • Beth Israel Lahey Health

    Beth Israel Lahey Health

    2 days ago

    Admin assistant ii, gastroenterology

    When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Provides administrative support to physicians in their clinical practice,...

    onsite, Boston, MA, United States
    $42k – $56k/yrFull TimeJunior (<2 years)
  • HallKeen

    HallKeen

    3 days ago

    Leasing consultant & office administrative assistant

    Job Title: Leasing Consultant & Office Administrative Assistant Location: Amy Lowell Apartments Boston, MA 02114 Hours: Full Time Pay: $27 per hour plus $100 commission for new leases Job...

    onsite, Boston, MA, United States
    $54k/yrFull TimeNo Skills
  • HallKeen

    HallKeen

    3 days ago

    Assistant property manager

    Job Title: Assistant Property Manager Location: Amy Lowell and East Canton Street Apartments Boston, MA 02115 Hours: Full Time – Split between 2 Properties Pay: $29 per hour Description HallKeen...

    onsite, Boston, MA, United States
    $58k/yrFull TimeNo Skills
  • Beth Israel Lahey Health

    Beth Israel Lahey Health

    5 days ago

    Administrative assistant ii, neurology

    When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Provides administrative support to physicians in their clinical practice,...

    onsite, Boston, MA, United States
    $42k – $56k/yrFull TimeJunior (<2 years)
  • MCPHS

    MCPHS

    5 days ago

    Administrative and clinical placement assistant

    The School of Medical Imaging and Therapeutics seeks an Administrative and Clinical Placement Assistant to assist with clinical clearance, compliance and onboarding of undergraduate students to...

    onsite, Boston, MA, United States
    Part TimeJunior (<2 years)
  • Bay Cove Human Services, Inc.

    Bay Cove Human Services, Inc.

    6 days ago

    Administrative assistant - adult mobile crisis intervention - boston cbhc amci

    Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services...

    onsite, Boston, MA, United States
    $44k/yrFull TimeNo Skills
  • Tufts Medicine

    Tufts Medicine

    6 days ago

    Administrative assistant - care coordination

    Job Profile Summary This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the...

    onsite, Boston, MA, United States
    $40k – $50k/yrFull TimeJunior (<2 years)
  • Snyk

    Snyk

    6 days ago

    Executive assistant

    Unleash AI Innovators, Securely Software is being rewritten in real time. AI agents are starting to write more code than humans do, at a speed no security team has ever had to match, and that single...

    onsite, Boston, MA, United States
    Full TimeMiddle (2-4 years)
  • Northeastern University

    Northeastern University

    7 days ago

    Administrative assistant

    About the Opportunity Job Summary The Main Office Administrative Assistant serves as the primary point of contact for the Department of Mathematics, providing front desk coverage, community services,...

    onsite, Boston, MA, United States
    $47k – $65k/yrFull TimeEntry with Degree
  • H. J. Russell & Company

    H. J. Russell & Company

    7 days ago

    Assistant superintendent

    ABOUT H. J. RUSSELL & COMPANY Established in 1952, H.J. Russell & Company is a vertically integrated firm specializing in construction, program management, and real estate development. Our vision is...

    onsite, Atlanta, GA, United States
    Full TimeLead / Manager
  • Boston College

    Boston College

    7 days ago

    Administrative assistant, gabelli presidential scholars (temporary)

    Boston College Introduction Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072...

    onsite, Boston, MA, United States
    $50k/yrFull TimeJunior (<2 years)
  • Beth Israel Lahey Health

    Beth Israel Lahey Health

    9 days ago

    Lab support assistant, full-time 40 hrs, 3:00pm-11:30pm

    When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Description: Job Summary: Enters patient test orders and demographic information...

    onsite, Boston, MA, United States
    $42k – $57k/yrFull TimeJunior (<2 years)
  • ACCESS TCA INC

    ACCESS TCA INC

    9 days ago

    General office assistant

    Job Details Job Location: Boston - Whitinsville, MA Position Type: Part Time Salary Range: $22.00 - $25.00 Hourly General Office Assistant The General Office Assistant will provide general office and...

    onsite, Boston, MA, United States
    $44k – $50k/yrPart TimeNo Skills
  • AMS Staffing

    AMS Staffing

    12 days ago

    Litigation legal administrative assistant- 3673716

    Job Title: Litigation Legal Administrative Assistant Location: Boston MA 02110 Salary/Payrate: $80K-$85K annually and AWESOME benefits!!! Work Environment: 6 months 100% ONSITE then 3 days onsite/2...

    onsite, Boston, MA, United States
    $80k – $85k/yrFull TimeSenior (5+ years)
  • HSBC

    HSBC

    12 days ago

    Executive assistant

    Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our...

    onsite, Boston, MA, United States
    Full TimeJunior (<2 years)
  • Coverys

    Coverys

    13 days ago

    Underwriting assistant

    Position Summary The Underwriting Assistant supports the underwriting team with data entry, processing submissions, customer service, and assigned projects. In addition, the Underwriting Assistant...

    onsite, Boston, MA, United States
    $48k – $70k/yrFull TimeNo Skills
  • BNY

    BNY

    14 days ago

    Senior specialist, senior executive assistant

    At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we...

    onsite, Boston, MA, United States
    Full TimeSenior (5+ years)
  • Northeastern University

    Northeastern University

    14 days ago

    Business operations admin assistant

    About the Opportunity Job Summary: We are seeking a Business Operations Administrative Assistant to provide essential administrative, operational, and personnel support for the Makerspace at EXP and...

    onsite, Boston, MA, United States
    Full TimeNo Skills
  • Boston University

    Boston University

    14 days ago

    Senior executive assistant, operations

    The Senior Executive Assistant ensures that executives’ time, priorities, communications, and commitments are managed effectively and that the office operates with a high degree of organization,...

    onsite, Boston, MA, United States
    Full TimeSenior (5+ years)
  • VITRA Health

    VITRA Health

    15 days ago

    Senior executive assistant

    About Vitra Health Vitra Health is a mission-driven healthcare organization committed to improving the quality of life for individuals and families across Massachusetts. Through innovative home- and...

    onsite, Boston, MA, United States
    Full TimeSenior (5+ years)
  • First Realty Management Corp

    First Realty Management Corp

    15 days ago

    Assistant property manager - apartments

    DESCRIPTION: A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources...

    onsite, Boston, MA, United States
    Full TimeMiddle (2-4 years)
  • Bay Cove Human Services, Inc.

    Bay Cove Human Services, Inc.

    16 days ago

    Assistant program manager - ds - washington avenue:sun-thurs3-11

    Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services...

    onsite, Boston, MA, United States
    $45k/yrFull TimeJunior (<2 years)
  • UG2

    UG2

    16 days ago

    Assistant account manager

    The Assistant Account Manager is responsible for the overall administration of the custodial services, aligning with the objectives of maintaining high standards of cleanliness, hygiene, and facility...

    onsite, Boston, MA, United States
    Full TimeLead / Manager
  • ClearView Healthcare Partners

    ClearView Healthcare Partners

    18 days ago

    Senior administrative assistant

    Company Overview ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon....

    onsite, Boston, MA, United States
    Full TimeSenior (5+ years)
  • BrandNest

    BrandNest

    19 days ago

    Communications assistant – entry level

    Job Overview Brand Nest is seeking an enthusiastic Communications Assistant – Entry Level to support daily communication and administrative activities at our Boston location. This is an excellent...

    onsite, Boston, MA, United States
    Full TimeNo Skills
  • Little Sprouts, LLC

    Little Sprouts, LLC

    20 days ago

    Multi-site assistant director

    Are You Ready to Make an Immediate Impact? Babilou Family US is part of the global Babilou Family network and brings a local, community-focused approach to early childhood education through our...

    onsite, Boston, MA, United States
    $65k – $70k/yrFull TimeLead / Manager
  • Boston University

    Boston University

    20 days ago

    Administrative assistant, school of music

    The College of Fine Arts seeks an Administrative Assistant for the School of Music. This position supports activities of the administrative office of the School of Music at the College of Fine Arts....

    onsite, Boston, MA, United States
    Full TimeNo Skills
  • THE POSSE FOUNDATION INC

    THE POSSE FOUNDATION INC

    21 days ago

    Assistant to the director

    Job Details: Job Location: Posse Boston - Boston, MA Position Type: Full Time Education Level: 4 Year Degree Salary Range: $40000.00 - $42000.00 Travel Percentage: Negligible This is a great...

    onsite, Boston, MA, United States
    $40k – $42k/yrFull TimeJunior (<2 years)
  • Partners Capital

    Partners Capital

    21 days ago

    Executive assistant

    Firm Description Partners Capital is a global investment office that serves as a long-term steward of capital for institutions, family offices and individuals. The Firm designs bespoke investment...

    onsite, Boston, MA, United States
    Full TimeMiddle (2-4 years)
  • Wentworth Institute of Technology

    Wentworth Institute of Technology

    21 days ago

    Administrative assistant, office of the president

    Job Description Administrative Assistant, Office of the President Position Summary: The Administrative Assistant for the Office of the President provides high-level administrative and operational...

    onsite, Boston, MA, United States
    $54k – $65k/yrFull TimeMiddle (2-4 years)
  • Beth Israel Lahey Health

    Beth Israel Lahey Health

    22 days ago

    Administrative assistant iii, vascular

    When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Provides administrative support to physicians in their clinical,...

    onsite, Boston, MA, United States
    $44k – $59k/yrFull TimeMiddle (2-4 years)
  • Northeastern University

    Northeastern University

    22 days ago

    Assistant athletic equipment manager

    About the Opportunity Job Summary Reporting to the Head Equipment Manager, the Assistant Equipment Manager supports the daily operations of the athletic equipment department. Responsibilities include...

    onsite, Boston, MA, United States
    $50k/yrPart TimeNo Skills
  • Barkan Management Company

    Barkan Management Company

    23 days ago

    Assistant property manager

    Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management...

    onsite, Boston, MA, United States
    $58k – $65k/yrFull TimeNo Skills
  • Mass General Brigham

    Mass General Brigham

    24 days ago

    Bft administrative assistant sr.

    Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to...

    onsite, Boston, MA, United States
    $42k – $60k/yrPart TimeSenior (5+ years)
  • Wolters Kluwer

    Wolters Kluwer

    a month ago

    Administrative assistant

    Job Description Summary Wolters Kluwer is seeking a highly organized, proactive, and detail-oriented Executive Administrative to support the Chief Information Security Officer (CISO) and the broader...

    onsite, Albany, NY, United States
    $41k – $69k/yrFull TimeSenior (5+ years)
  • Northeastern University

    Northeastern University

    a month ago

    Administrative access assistant

    About the Opportunity JOB SUMMARY: Northeastern University's Electrical & Computer Engineering Department seeks a proactive and organized Administrative Access Assistant to support Dr. Kevin Fu, a...

    onsite, Boston, MA, United States
    $46k – $65k/yrFull TimeEntry with Degree

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