Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Job Title: Administrative Assistant (Temporary)
Department: Gabelli Presidential Scholars

Salary: $25/hr. Salary commensurate with relevant experience.
Assists with the administrative and logistical aspects, as well as the delivery of activities, of the Gabelli Presidential Scholars Program (GPSP). Handles all budget transactions for department, helps with the production of various GPSP publications, maintains website, registers each of the 3 overseas trips on the University’s Travel Registry and performs additional administrative and support services for the Director and Associate Director as assigned. This position requires some weeknight work and some weekend work, especially for the GPSP Selection Process and the Senior Reception.

Major Duties and Responsibilities

• Assists with the administrative and logistical aspects as well as the delivery of activities of the Program.
• Handles budget transactions such as paying invoices, requesting student stipends, wire transfers and financial transactions for Stamps Scholarship students.
• Handles website updates.
• Handles production of the annual GPSP Directory of Scholars and Alumni with the Associate Director’s guidance.
• Responsible for the Travel registry for 3 group trips per year.
• Responsible for ordering supplies and keeping the supply closet stocked as needed.
• Assists with operations of 4-day GPSP Selection Process.
• Helps maintain the databases for current GPSP Alumni and “Friends” of the GPSP and keeps Scholars’ records up-to-date.
• Performs additional administrative and support services for the Director and Associate Director as assigned.

Requirements

Education: Bachelor’s Degree and previous office/administrative experience required.
Skills/Knowledge: Position requires a keen sense of empathy, exceptional judgment, the ability to handle pressure and to be able to juggle multiple projects simultaneously. Also, the position requires discretion and the ability to handle confidential and sensitive material. Person must be able to exhibit grace under pressure, and successfully meet deadlines. Excellent interpersonal, communication and organizational skills. Ideal candidate would have experience in: Peoplesoft, Microsoft Office, InDesign, Photoshop, Slate, and Apex. Ability to master other technology as needed.

Closing Statement

Boston College conducts pre-employment background checks as part of the hiring process. Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.