Position Summary

Administrative Assistant Department of Mass Media, Art and Design

Full-Time

Designed to complement the River Campus department office/Crisp Museum (operations) position while serving as the department's governance and academic operations lead.

Primary Responsibilities

• Serve as the primary administrative support for main campus academic office operations, departmental governance and faculty support.
• Cross-train and coordinate with the primary administrative support for the River Campus academic office to ensure consistent departmental service.
• Coordinate department meetings, agendas, minutes, elections, committee records, and policy documentation.
• Manage course scheduling, textbook adoption, advising assignments, enrollment overrides, and waitlists.
• Maintain faculty personnel files, accreditation documentation, assessment records, and confidential departmental records.
• Coordinate faculty travel, professional development, hiring paperwork, and onboarding.
• Process departmental purchasing, budget transactions, expense reports, and student media administrative support.
• Provide front-office reception and support to current and prospective students.
• Train and supervise student office employees and coordinate daily office workflow.

Required Qualifications

• High school diploma or GED.
• Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn university systems.
• Excellent organizational and time management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated ability to manage multiple priorities with frequent interruptions.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience with bookkeeping, purchasing, budget reconciliation, accounts payable/receivable, or similar financial processes.
• Commitment to outstanding customer service and maintaining positive relationships with students, faculty, staff, and external constituents.
• Experience supervising, training, or coordinating student employees or support staff is a plus.

Application Process

Application Deadline: To ensure full consideration, application materials must be received by November 2, 2026.

The position is available immediately and will remain open until filled.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You must submit the following for your application materials to be complete:

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later

Additional Information About Southeast Missouri State University (SEMO):

Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

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