POSITION: Legal Secretary

WHO WE ARE

Heelstone Renewable Energy is a utility-scale solar, wind, and storage developer headquartered in Durham, NC, with expertise in developing, originating, financing, constructing, and operating solar photovoltaic, wind, and storage projects. Heelstone’s strategy includes greenfield development, co-development, and acquisitions of later-stage projects. Heelstone has developed and achieved commercial operation on over 80 solar projects with an aggregate generating capacity of approximately 1.2 GW. Heelstone has partnered with Qualitas Energy to fund its development platform as it continues to grow into a world-class Independent Power Producer. For more information, please visit www.heelstoneenergy.com.

POSITION SUMMARY

The Legal Secretary will provide comprehensive administrative and legal support to the in-house Legal Department of Heelstone Energy, a renewable energy company focused on the development and operation of utility-scale solar and storage projects. This role supports the Chief Legal Officer and legal staff with document management, contract administration, regulatory filings, notarization of documents, and overall legal operations. The Legal Secretary plays a critical role in ensuring the smooth and efficient functioning of the legal department while maintaining the highest standards of confidentiality and professionalism. This is a full-time, non-exempt position located in Durham, NC.

RESPONSIBILITIES

Draft, proofread, format, and finalize legal documents, contracts, correspondence, and presentations under the direction of attorneys.
Manage and maintain legal file, both electronic and physical, ensuring accuracy, organization, and accessibility.
Coordinate contract execution workflows, including circulating documents for signature, tracking execution status, and filing fully executed agreements.
Notarize documents as a commissioned Notary Public, including deeds, affidavits, loan documents, and corporate instruments.
Assist with regulatory filings, permit applications, and compliance documentation related to renewable energy projects.
Maintain and update the department's contract management database; track key deadlines, renewals, and project milestones.
Conduct basic legal research and compile information to support attorneys as directed.
Liaise with external counsel, government agencies, title companies, lenders, and other third parties on legal matters.
Schedule and coordinate legal team meetings, calls, closings, and depositions; manage calendars for legal staff.
Assist with due diligence activities for project acquisitions, tax equity financings, and permitting.
Handle incoming and outgoing legal correspondence; route time-sensitive communications appropriately.
Perform general administrative duties including expense reporting, travel coordination, and supply management for the legal department.

SKILLS AND PERSONAL QUALITIES

Active Notary Public commission or willing to become one.
Exceptional attention to detail and organizational skills with the ability to manage high volumes of documents.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced, project-driven environment.
High degree of professionalism and ability to maintain strict confidentiality.
Self-starter who operates effectively in an entrepreneurial and collaborative environment.
Familiarity with renewable energy project development lifecycle and related legal documentation.
Experience supporting transactional legal work, including closings, financing, and due diligence.
Strong interpersonal skills and ability to work effectively with cross-functional teams.

EDUCATION/PROFESSIONAL EXPERIENCE

High school diploma required; Associate’s or Bachelor’s degree preferred.
Minimum 3 years of experience as a legal secretary or legal administrative assistant, preferably in a corporate or in-house setting.
Active Notary Public commission required (or ability to obtain within 90 days of hire — company will cover fees).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.
Experience with contract management or document management systems preferred.
Familiarity with renewable energy project development, real estate transactions, or energy regulatory matters a plus.
Experience with e-signature platforms such as Adobe Sign preferred.

Total Rewards Package

We have an office-based schedule of 4 days in the office (M-Th) and one work-from-home day. Our attractive compensation package offers:

Competitive Base Salary
Generous Bonus Program
401(K) company match with immediate vesting
Comprehensive Medical, Dental, and Vision Benefits
Company-sponsored HRA, employee-funded FSA, and DCA available
EAP Benefits
Company paid Long and Short-Term Disability, Life, and AD&D Insurance
Cell Phone Reimbursement Plan
Flexible Paid Time Off and allotted Sick Time
12 Paid Holidays

In addition to the compensation package, we also boast robust perks which include:

Provided Setup of at-home Tech
Company-paid downtown Durham Parking next to the Durham Bulls Stadium
Free access to our building’s state-of-the-art gym
Fully stocked kitchen with snacks and drinks
Discount program for popular locations and services
Amazing rooftop views of Downtown Durham

A note to recruiters: The Heelstone team does not accept unsolicited resumes from third-party recruiters, staffing firms, or related agencies. The Human Resources team coordinates all recruiting and hiring at our company. We do not accept resumes from third-party recruiters unless authorized by the Human Resources team and if a signed agreement is in place.