V105 - legal assistant | legal assistant - civil litigation

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Job Description:

Job Duck is seeking a highly organized Legal Assistant to support a busy civil litigation law firm handling sensitive and complex matters. In this role, you will play an essential part in keeping cases organized and moving forward by managing records, calendars, court deadlines, filings, correspondence, and other critical administrative tasks. The ideal candidate is empathetic and comfortable working with individuals who may be navigating difficult or traumatic circumstances, while also demonstrating discretion, reliability, strong attention to detail, and excellent follow through. This opportunity is especially well suited for someone who can work independently, think proactively, communicate clearly, and confidently keep an attorney accountable to important deadlines and commitments.

Monthly Compensation:

1,150 to 1,220 USD

Responsibilities include, but are not limited to:

• Follow established firm procedures, training materials, and the firm's internal playbook
• Schedule hearings for motions
• Draft professional letters and legal correspondence
• Track important deadlines and ensure timely completion of assigned tasks
• Handle sensitive client and case information with a high level of confidentiality and discretion
• Support the firm's mission of providing thoughtful and trauma informed legal assistance to clients navigating sensitive circumstances
• Follow appropriate security protocols and take proactive steps to prevent information security risks
• Help fine tune and expand the firm's training playbook as processes evolve
• Communicate clearly and promptly regarding task status, priorities, availability, and potential challenges
• Help identify potential issues and take initiative to resolve them independently when appropriate
• Maintain a high level of responsiveness and availability throughout scheduled working hours
• Obtain records and follow up on outstanding records requests
• Monitor Connecticut judicial websites for relevant updates and information
• Draft and file motions and other legal documents
• Proactively remind and hold the attorney accountable for upcoming deadlines, appointments, and commitments
• Maintain organized case related information and documentation
• Assist with light billing tasks and related administrative responsibilities
• Support the attorney with day to day case management and administrative needs
• Maintain and manage calendars

Requirements:

• Working hours: 8:00 a.m. to 5:00 p.m. EST
• Some flexibility in working hours may be available
• Time zone: Eastern Standard Time
• Experience working in a law firm is preferred
• Experience with civil litigation, education law, employment law, human rights, personal injury, or crime victim matters is beneficial
• Bilingual English and Spanish skills are a plus, but Spanish is not mandatory
• Strong English communication skills and a clear, easy to understand accent are required
• Must be comfortable handling highly sensitive, confidential, and potentially explicit legal information
• The role may involve exposure to post trauma conversations, sensitive evidence, and matters involving victims of sexual abuse and other serious crimes
• Candidates should understand that the nature of the firm's work may involve exposure to vicarious trauma
• Strong awareness of confidentiality, information security, and data protection is essential
• Due to the sensitive nature of the firm's cases and previous information security concerns, additional security measures such as a virtual machine may be required
• Must be highly reliable and responsive during working hours
• Must be comfortable being transparent about availability, workload, and task progress
• Must demonstrate strong judgment when handling confidential information and communications
• Strong numerical skills are beneficial due to occasional billing responsibilities

Required Software and Tools

• PracticePanther
• WildX
• Microsoft Office 365
• Microsoft Outlook
• Adobe Acrobat Pro
• Microsoft Excel

Required Skills

• Excellent organizational and time management skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong understanding of deadlines and prioritization
• Highly reliable, responsive, and accountable
• Trustworthy and discreet when handling confidential information
• Empathetic and patient when communicating with individuals in sensitive situations
• Comfortable handling difficult conversations and emotionally challenging circumstances
• Trauma informed and respectful approach to client interactions
• Strong problem solving and independent decision making abilities
• Proactive mindset with the ability to identify issues before they become problems
• Strong follow through and ability to ensure tasks are completed
• Comfortable keeping an attorney organized and accountable
• Tech savvy and attentive to information security practices
• Adaptable and willing to learn new processes and systems
• Bright, enthusiastic, and eager to contribute
• Comfortable working in a fast paced and highly understaffed environment
• Strong ability to manage multiple priorities simultaneously
• Good with numbers and comfortable assisting with billing related tasks
• Professional and clear communication style
• Ability to work collaboratively while also functioning independently
• Strong commitment to confidentiality and professional ethics

Work Shift:

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.