V101- bilingual executive support specialist

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as a Bilingual Executive Assistant and provide essential administrative and operational support to senior leadership in a fast-paced immigration law environment. In this role, you will manage calendars, coordinate meetings, track priorities, and help ensure that important tasks and deadlines remain on schedule. You will also support academic responsibilities, presentation preparation, client communication, and special projects in both English and Spanish. This opportunity is ideal for a proactive, resourceful, and detail-oriented professional who anticipates needs and approaches every responsibility with discretion and accuracy. Your organizational skills and initiative will help leadership remain focused on high-priority legal, operational, and academic commitments.

• Monthly Compensation Range: from $1,060 to $1,150 USD.

Responsibilities include, but are not limited to:

• Coordinate meetings with team members, clients, and other relevant parties.
• Track tasks, priorities, and follow up items in BloomGrowth.
• Communicate with clients and team members in English and Spanish through phone calls and emails.
• Assist with scheduling and tracking personal appointments and commitments as requested.
• Handle confidential and sensitive information with professionalism and discretion.
• Send reminders and follow up on meetings, commitments, and important deadlines.
• Take initiative in identifying opportunities, proposing relevant events, and coordinating participation when appropriate.
• Maintain organized task lists, calendars, and follow up systems.
• Provide administrative assistance for special projects and initiatives.
• Coordinate schedules and deadlines related to academic projects and other commitments.
• Help prepare teaching materials, presentations, and PowerPoint slides.
• Send appointment confirmations, reminders, and follow up communications.
• Organize and prioritize daily tasks to help ensure responsibilities are completed on time.
• Manage executive calendars, schedule appointments, and coordinate meetings.
• Recommend practical ways to improve organization, coordination, and efficiency.
• Identify upcoming priorities, scheduling conflicts, and outstanding tasks.
• Assist the Managing Attorney with academic and teaching related administrative responsibilities.
• Direct messages, requests, and pending items to the appropriate individuals and help ensure they are addressed promptly.
• Serve as a point of contact for internal coordination and external communications.

Requirements:

Additional Job Description:

Location: Remote
Schedule: Monday through Friday, 8:30 AM to 5:30 PM Eastern Time

Required Qualifications:

• Minimum of 1 year of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Excellent written and verbal communication skills in English and Spanish
• Excellent organizational and time management skills
• Experience managing multiple calendars and complex schedules
• Strong attention to detail and commitment to accuracy
• Ability to manage multiple priorities, deadlines, and competing requests
• Ability to anticipate needs and follow through on commitments
• Ability to work independently and collaborate effectively with a remote team
• Professional discretion when handling confidential information

Preferred Background:

• Experience supporting senior leadership
• Familiarity with immigration law or previous experience working in a law firm
• Experience with task management platforms, project coordination, and presentation preparation

Software and Tools:

• BloomGrowth for task tracking and follow-up
• Calendar management software
• Email platforms
• Video conferencing tools
• Presentation software

Work Shift:

8:30 AM - 5:30 PM [EST][EDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.