Senior human resources analyst (leave of absence management)

DESCRIPTION

SENIOR HUMAN RESOURCES ANALYST (LEAVE OF ABSENCE MANAGEMENT)

HUMAN RESOURCES DEPARTMENT

$95,533.69 – $133,747.59 ANNUALLY (DOQ)

REGULAR POSITION

Initial salary placement is generally made between the start and mid-point of the posted range. New hires are not eligible to start at the maximum of the posted range.

LACDA Overview

The Los Angeles County Development Authority (LACDA) is a dynamic, innovative agency created in 1982 by the Board of Supervisors. The agency is part of the County family, but an independent agency and not a County Department. The LACDA’s core pillars include housing and community development programs that benefit the unincorporated Los Angeles County areas and various incorporated cities that participate in LACDA programs. Funded primarily with federal grants, the LACDA is an industry leader in sponsoring new solutions to housing and forming partnerships with private and public agencies. To find out more about the LACDA, please visit our web site at www.lacda.org.

Division Overview

The Human Resources Department provides an extensive range of professional, administrative, and advisory services designed to support the staff and operations of the LACDA. These services include talent acquisition, talent development and retention, classification and compensation, benefits administration, disability management, workplace policy development, regulatory compliance, and employee and labor relations.

Position Overview

We are seeking a dedicated and detail-oriented professional with proven experience in administering leave of absence programs. Success in this role requires comprehensive knowledge and adherence to applicable federal, state, and local leave laws, including the Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Americans with Disabilities Act (ADA), Pregnancy Disability Leave (PDL), Paid Sick Leave, as well as agency-specific policies. The ideal candidate will act as a resource for both employees and management, handle sensitive leave cases with discretion, offer expert technical advice, and ensure all documentation is thorough and accurate. This role demands exceptional communication and organizational skills, proficiency with Human Resource Information Systems (HRIS), and a strong commitment to delivering high-quality customer service.

ESSENTIAL JOB DUTIES

The below statements are intended to describe the general nature and scope of work performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, oversees, and administers human resources-specific functions and programs.
• Performs complex analytical work related to one or more areas of human resources.
• Performs a variety of professional duties related to human resources functions, including recruitment and selection, leave of absence management, training and development, pension and benefits administration, human resources information systems, and employee and labor relations.
• Conducts complex recruitment and selection processes; works with hiring managers to develop selection criteria and materials; creates recruitment and selection plan; and reviews and evaluates application materials.
• Conducts complex work in support of employee and labor relations; advises management regarding policy interpretation and application; confers with management to resolve employee relations issues; researches, analyses, and responds to grievances; investigates alleged violations of human resources and administrative policies; advises management regarding appropriate disciplinary actions.
• Conducts leave of absence consultations and administers the Authority’s Family Medical Leave, Pregnancy Disability Leave, Medical Leave, Personal Leave, Reasonable Accommodation Requests, Unemployment Insurance Program, and Employee Assistance Program.
• Remains up to date on employee work-statuses; reviews medical documentation following medical evaluations; monitors and arranges for timely return to work; coordinates the Americans with Disabilities Act (ADA) interactive process for reasonable accommodation requests.
• Reviews forms, medical documents, and pension documents for accuracy; maintains active and retiree files, and makes necessary updates as reported; assists employees in resolving issues relating to their benefits and/or pension plans.
• Oversees annual review process for all benefit plans and plan changes; meets with benefit consultants to discuss relevant federal and state legislation that may affect benefit plans; coordinates preparation and distribution of benefit brochures; administers open enrollment for active employees and retirees.
• Provides technical information relating to employee benefit plans for labor negotiations, as needed.
• Consults with human resources staff to determine HRIS needs, analyzes HRIS performance metrics and resolves application issues; documents processes, identifies concerns, and compiles data analysis reports; performs audits; and optimizes HRIS processes.
• Assesses Authority training needs; responds to inquiries of required trainings; researches courses offered by external organizations; makes facility and equipment arrangements; develops, coordinates, and conducts employee trainings.
• Conducts research and formulates recommendations regarding changes in applicable local, state, and federal laws, rules, and regulations governing human resources management.
• Conducts analyses involving compensation and classification, recruitment and selection strategies, or leave program administration; assists with responding to and resolving concerns.
• Acts as a resource for employees regarding policy and procedures questions and assists in resolving human resources related problems; responds to human resources inquiries from the public.
• Prepares scopes of work for various types of solicitations for professional services; reviews, examines, prepares, and processes related documents; and monitors services in relation to the agreements to ensure compliance with contract provisions.
• Participates in the development and implementation of human resources policies; consults with Authority staff and management; assesses impacts to Authority operations; leads training and development efforts as part of the implementation plan.
• Participates in the development and implementation of standard operating procedures and work standards to improve service delivery for assigned area of responsibility.
• Serves as a liaison to employees, the public, and other organizations; provides information and assistance; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Stays up to date on new trends and innovations in the field of human resources.
• Attends division meetings and other sub-committee meetings as assigned; establishes and maintains contact and working relationships with all internal customers.
• Ensures timely processing of invoice payments for assigned area.
• Prepares reports, presentations, and documentation.
• Maintains accurate and confidential records and files.
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of the Authority are carried out.
• Performs other related duties as assigned.

QUALIFICATIONS

Essential Knowledge and Abilities:

Knowledge of:

• Principles and practices of human resources.
• Applicable local, state, and federal laws, rules, and regulations governing human resources management for a public agency.
• EEO rules and regulations.
• Human resources systems and databases.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Training and development needs assessment; development of curriculum, learning objectives, and lesson plans.
• Research, statistical, analytical, and reporting methods, techniques, and procedures.
• Public administration policies, procedures, functions, authorities, and regulations.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Recent and on-going developments, current literature, and sources of information related to human resources.
• Principles and procedures of record keeping.
• Authority and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Authority staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Understand, interpret, and apply laws, rules, regulations, policies, procedures, and labor/management agreements.
• Research, analyze, evaluate, understand, interpret, and apply policies, procedures, and guidelines, and develop sound recommendations.
• Plan and conduct effective management, administrative, and operational studies.
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Collect, analyze, interpret, summarize, and present administrative and technical information and data in an effective manner for a variety of intended audiences.
• Conduct meetings, give presentations, and accurately convey messages.
• Keep up with related technical innovation and trends.
• Create detailed analytical reports and graphs.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Identify problems, research, and analyze relevant information, and develop and present recommendations and justification for solutions.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Coordinate and collaborate with a variety of internal and external stakeholders, community groups, and government agencies related to assigned functions, programs, and/or projects.
• Use mathematical functions and principles and perform complex arithmetic calculations accurately.
• Manage a variety of projects related to assigned area of responsibility.
• Handle sensitive and confidential information.
• Effectively represent the Authority in meetings with divisions and in meetings with individuals.
• Respond to complaints or inquiries from citizens, staff, and outside organizations.
• Prepare clear, effective, and accurate reports, correspondence, and other written materials.
• Maintain accurate logs, records, and written records of work performed.
• Use tact, initiative, prudence, and independent judgment within general policy, and procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various Authority sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

Minimum Qualifications:

Any combination of education and/or experience that provides the required knowledge, skills and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in human resources, business or public administration, or other related field.

Experience:

Three (3) years of increasingly responsible professional experience in human resources, with an emphasis in leave of absence management. Positions in this class may be assigned to other areas of Human Resources, including recruitment and selection, benefits administration, leave of absence management, employee relations, training and development, or human resources information systems, and candidates must be well versed in any of these areas, as assignments may require expertise across multiple functions.

Licenses and Certifications:

Some positions may require possession of a valid California Driver’s License to be maintained throughout employment or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Some positions may require possession of industry specific licenses and/or certifications, to be maintained throughout employment.

Desirable Qualifications:

• Demonstrated experience administering leave of absence programs within a California public sector agency, including but not limited to Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Americans with Disabilities Act (ADA), Pregnancy Disability Leave (PDL), Paid Family Leave (PFL), and Paid Sick Leave.
• Demonstrated experience interpreting, explaining, and applying public sector policies regarding both paid and unpaid leaves.
• Demonstrated experience utilizing Human Resources Information Systems (HRIS), leave management software, and Microsoft Office applications for leave administration and reporting.
• Demonstrated experience managing multiple leave cases simultaneously.
• Demonstrated expertise in conducting the Americans with Disabilities Act (ADA) interactive process, including engaging with employees, supervisors, and other stakeholders to identify reasonable accommodations, document discussions and outcomes, and ensure compliance with federal and state regulations.

Additional Information

Equal Opportunity

The LACDA is an equal opportunity employer committed to valuing diversity in the workforce and fostering an inclusive workplace for all employees.

Reasonable Accommodation

If you are an individual with a disability and need to request reasonable accommodations under the Americans with Disabilities Act (ADA), please call the LACDA, Human Resources at (626) 586-1687 or via email at hr.recruiter@lacda.org.

Application Process

To be considered, all applicants are required to apply online by the filing deadline. Education Verification To receive credit for required education, applicants must attach a copy of their diploma, degree, or official/unofficial transcripts. Please note foreign degrees (or degrees completed outside of the United States) require an evaluation of U.S. equivalency conducted by a credential evaluation service such as The National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators, Inc. (AICE). Please include three (3) professional references in the "Reference" section of your application. Failure to comply with this application process may result in disqualification.

Screening and Selection Process

Following the review of application materials, the most qualified candidates will be contacted via email and text messaging, if elected, for an assessment test and/or interview. Please check the email account provided on the application for important communications regarding the status of your application and/or next steps. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job. In the Work Experience section of the application, applicants must demonstrate their experience by providing a clear description of the work performed as it relates to the position. Each job held must include the dates of employment, name and address of the employer, position title, hours per week, and supervisor. Please note resumes will not be reviewed to determine qualifications. Supplemental questions are considered a part of the application process and must be carefully answered. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the applicant's education, training, and experience. Applications may be declined, withdrawn, or rejected at any stage of the screening and selection process. The LACDA reserves the right to suspend, postpone, or terminate the evaluation of applications, as well as to remove candidates from further consideration during initial screening, assessment exercises, interviews, reference verifications, background checks, or any other phase deemed necessary, subject to position needs. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid.

Salary Compensation

Salary compensation is determined based on qualifications, which include experience, education, knowledge, skills, and abilities. Initial salary placement typically falls between the start and mid-point of the posted range. Promotional hires receive a standard promotional increase. New hires cannot start at the maximum of the posted range. Upon employment, regular full-time employees become eligible for annual merit-based salary increases contingent upon their performance ratings, provided there is room within the established salary range.

Conditions of Employment

Candidates selected from the process will receive an offer of employment contingent upon the successful completion of satisfactory reference checks, a post-offer medical examination, a criminal background check, and a driving record check. Background and driving record check information will be considered in determining the applicant's suitability for the position. Possession of a valid California Driver’s License to be maintained throughout employment or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment. Proof of authorization to work in the United States will be required at the time of hire. Employment with the LACDA is at-will and may be terminated at any time with or without cause.

DEADLINE: September 24, 2026, at 11:59 PM APPLY IMMEDIATELY, THE POSITION MAY CLOSE WITHOUT PRIOR NOTICE.

RECRUITMENT NUMBER: 26048