Senior calendar associate

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Calendar Associate based in the United States.

The Senior Calendar Associate will play a key role in coordinating court reporting operations and ensuring seamless scheduling for legal professionals and clients. This position focuses on managing relationships with court reporters, coordinating deposition assignments, and ensuring all operational deadlines are met. You will oversee scheduling activities, proactively monitor transcript delivery timelines, and maintain accurate assignment information. Working in a fast-paced, technology-driven environment, you will collaborate closely with internal teams to resolve scheduling challenges and improve operational efficiency. This is an excellent opportunity for an experienced legal operations professional who enjoys building relationships, taking ownership, and contributing to innovative solutions within the litigation industry.

Accountabilities

• Manage and coordinate court reporter scheduling for deposition assignments using internal scheduling platforms and tools.
• Build and maintain strong professional relationships with court reporters, ensuring effective communication and reliable service delivery.
• Oversee regional scheduling processes, ensuring assignment details are accurate, complete, and updated throughout the workflow.
• Proactively monitor assignment deadlines and follow up with court reporters to ensure transcripts are delivered to clients on time.
• Communicate scheduling updates, address operational challenges, and manage difficult conversations professionally when necessary.
• Develop an in-depth understanding of internal processes, systems, and best practices to guide and support court reporters.
• Identify opportunities to improve scheduling workflows, operational efficiency, and the overall court reporter experience.
• Collaborate with operational leaders and internal stakeholders to share feedback, recommend improvements, and support process enhancements.
• Maintain discretion when handling sensitive client and legal information while ensuring accuracy across all scheduling activities.

Requirements

• At least 2 years of experience in the legal industry, court reporting, or a related operational environment.
• Previous experience managing or owning a regional scheduling process is strongly preferred.
• Existing professional relationships or a network of court reporters is considered a significant advantage.
• Strong organizational and time-management skills, with the ability to manage multiple assignments, competing priorities, and tight deadlines.
• Excellent written and verbal communication skills, with the ability to build relationships and navigate challenging conversations.
• A hospitality-driven mindset, demonstrating professionalism, responsiveness, and a strong commitment to delivering an exceptional client and partner experience.
• Ability to quickly learn new technologies, scheduling platforms, and operational systems.
• Strong attention to detail and the ability to maintain accurate records in a fast-paced environment.
• Sound judgment and discretion when working with confidential or sensitive information.
• A proactive, adaptable, and solution-oriented approach, with a genuine interest in continuous improvement.
• Availability to work Monday through Friday, either from 12:00 p.m. to 9:00 p.m. PT or from 9:00 a.m. to 6:00 p.m. CT.

Benefits

• Competitive hourly compensation of $28–$33 per hour.
• Premium medical, dental, and vision insurance, with 100% of premiums covered for certain plans.
• Stock options, allowing employees to share in the organization's growth and success.
• Flexible remote working arrangements.
• Opportunities for professional development, coaching, and career progression into more senior positions.
• Supportive leadership and collaboration with experienced Customer Success and Operations professionals.
• A technology-driven and innovative work environment focused on improving traditional legal industry processes.
• A people-oriented culture built around reliability, innovation, accuracy, and exceptional service.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!

Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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