Remote meeting coordinator, 70th legislative session - short term

Session Remote Meeting Coordinator – 70th Legislative Session

This short term non-partisan session position provides remote meeting support for all legislative meetings and other meetings held in the Capitol that are fully remote or hybrid. The RMC works with the Audio/Video team to assure remote functionality is set up and tested prior to the start of the meeting and then assists members of the legislature and public participants to take part in the meeting. The Remote Meeting Coordinator is assigned to support specific committees depending on availability and dates/times of committee meetings. This position works closely with the Legislative Staff leading each committee to know which members will be participating remotely and any public who may also participate on a given day. While training will be provided, this position must understand and adhere to the decorum and rules of order for running legislative committee meetings. Timeliness and dependability are essential, as Remote Meeting Coordinators will need to help begin and end each meeting.

This position works on an as-needed basis - hours vary from 20 - 40 a week depending on committees assigned. As Committee meetings and other events are scheduled, the available hours are then filled. The Remote Meeting Manager works with staff to get the hours and schedule they request.

This position works within the Zoom platform to keep remote participation operating smoothly and supports the interactions of the Committee Chair, Members and Staff with participants joining via Zoom. The Remote Meeting Coordinator also works closely with the Office of Information Services staff to troubleshoot and resolve any technical issues that may arise with remote meeting participants.

Remote Meeting Operations:

• Serve as the point-of-contact for the Committee Chair, Members and Staff with any questions regarding Zoom.
• Understand and adhere to the decorum and rules of order for participating in Legislative Committee Meetings.
• Escalate any technical questions or concerns to the appropriate person for resolution.
• Follow-up with users to ensure problems are adequately resolved.
• Work closely with the other legislative staff who support meetings such as the secretary and Researcher to ensure meeting room AV equipment is operating properly at the start of each meeting.
• Serve as a point-of-contact for initial questions related to Zoom.
• Work with OLIS staff to trouble-shoot Zoom issues before and during meetings or events.

KNOWLEDGE, SKILLS AND ABILITIES:

• General knowledge of computers and software.
• General knowledge of Zoom.
• General knowledge of standard office equipment.
• Ability to use, and adapt to new features of, computers, software, and standard office equipment.
• Ability to speak confidently in front of a video camera to a legislative committee.
• Ability to take direction from supervisors.
• Ability to work with a team.
• Ability to communicate and perform effectively and diplomatically with personal contacts.
• Ability to analyze information and make sound judgments.

Qualifications - External

Experience with public meeting forums. Experience with Zoom and other video conference technology preferred. Training will be sometime mid December and then session begins January 4, 2027. This is a 100% remote position but the employee must reside in Montana. Requirements for at home computer are that it has Windows 10 and reliable internet that can support video capabilities. This position is open until filled but screening will begin mid November.

NOTE: You must provide a resume to be considered for this position. Incomplete applications will not be passed onto the screening team. The Legislative Branch participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, Link to E-Verify Website [e-verify.gov].