Property management division director of planning and project management (unclassified)

Position Summary To direct and manage functions of the Department of Property Management including space management, construction project planning and cost estimates, and construction project management; to direct the procurement of professional engineering services and general contractors; to establish policies and procedures for the management of the division; to participate in the overall management of the Department as a member of the Property Management senior management team.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Flexible Workplace: This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace Policy

Examples of Work Performed

• Promote a diverse, culturally competent, and respectful workplace.
• Direct planning and project management activities to include identifying goals and objectives; formulating capital improvement programs; establishing appropriate methods and procedures and the proper sequence for completing each phase of planned functions; directing the work of professional project management staff in all phases of capital projects; and monitoring progress towards established goals.
• Manage and perform the day-to-day functions for capital project finances, including funds for building improvements and County-wide Major Projects, through management and supervision of the budgeting, accounting, and financial reporting for capital.
• Assist the director in the preparation and presentation of the capital project budget for consideration by the County Board and administration of the budget to ensure the accuracy of revenues and propriety of expenditures.
• Manage and perform the day-to-day functions of project management for capital assets and services by preparing construction plans and specifications, overseeing the execution of requests for proposals, working with vendors and the County Attorney’s Office to negotiate and execute contracts for building related products and services, serving as a resource/advisor to County departments on issues related to RFP preparation, evaluating proposals, and executing professional services agreements; managing architectural and engineering consultants, and oversee the management of the budget used for the acquisition of County-wide Building Improvements.
• Manage the County’s inventory of building assets including the tracking of building life cycles and space utilization within buildings.
• Participate in the Department’s rate process based on planning with County-wide departments, including the analysis of service trends to determine changes in volume forecasts and the development of rates; review and approve information prepared for the determination of rates for inclusion in budget documents.
• Participate in the overall management of the Department by working with the Property Management Team to set the goals and objectives for the Department; develop, recommend and implement new and revised policies; implement, monitor and evaluate established plans; manage the determination and reporting of performance indicators; research and report on management issues as requested by the Director of Property Management; lead or participate in special projects and serve on County-wide committees.
• Assist the Director of Property Management and the County Manager in the decision-making process as it relates to issues of building and real property matters before the County Board.
• Prepare County Board agenda items and provide justification and written reports as required; represent the department at Agenda Review.
• Author and prepare Requests for Proposals for professional service contracts and directs the selection of architects, engineers, contractors and consultants.
• Prepare long and short-range goals and objectives for the department and monitors progress towards reaching these goals and objectives.
• Coordinate with the Service Team Finance and Accounting Division on the long-range planning of large capital projects and their funding within the County by providing background and analysis of proposed capital expenditures as presented to the Capital Improvement Advisory Committee.
• Manage the day-to-day operation of the Planning and Project Management Division of the Property Management Department.
• Assist the Director of Property Management in collaboration with the HR Department to manage, develop, and administer the Department’s personnel policies and procedures; research and provide recommendations on HR related issues; advise the Director of Property Management on employee evaluation, discipline, compensation, and benefits issues; and participate in the examination and hiring process for the Department.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15.

Minimum Qualifications

Education: Bachelor’s degree in engineering, architecture, facilities management or a related field.

Experience: Six years of progressively responsible experience in capital project planning, construction management, procurement and contracting, project/facilities management or engineering in the area assigned, or a closely related field, including at least two years of supervisory experience directly related to the functions of the position.

Substitution: Equivalent combination of education and related experience.

Certifications/Licensure: None.

Finger printing: The Bureau of Criminal Apprehension (BCA) and the FBI require Property Management to submit fingerprint cards of new employees and to keep them on file for every employee that has access to their databases.

Bureau of Criminal Apprehension (BCA): Certification by the Bureau of Criminal Apprehension (BCA) for authorized access to the Portals/MNJIS (Minnesota Justice Information System) computer system required after hire and the ability to maintain this certification every two (2) years.

Exam/Screening Process Information

Interested candidates should apply online by completing the online application prior to the close date listed AND attaching a resume and cover letter detailing their experience. This is an unclassified, at-will position. This position requires an open screening and selection process. There is no exam for this unclassified position. All applicants who meet the minimum qualifications will be forwarded to the department for consideration. Please read below for further instructions.

Definition of Unclassified from the Ramsey County Personnel Act: Subdivision 1. General. "The appointing authority may discharge employees in the unclassified service with or without cause. Employees in the unclassified service have no right to a grievance appeal from discharge or other disciplinary action under sections 383A.281 to 383A.301. An employee in an unclassified position shall not have tenure but shall be entitled to all benefits associated with tenure such as vacation leave, sick leave, health insurance, and other benefits as determined by the county board."

Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment. In addition, you will be subject to the following: Fingerprint-based Records Check

E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives to be equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.

To print a paper application for this posting click Paper Application. You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact: Lindsey.Hunter@ramseycountymn.gov