Procurement and contracting administrative specialist

Access Your Potential.

Join us to create and deliver experiences that inspire people, spark connection, and bring imagination to life—while having a lot of fun doing it.

We are seeking a Procurement and Contracting Administrative Specialist to join our team!

About the Job

The Procurement and Contracting Administrative Specialist provides administrative and operational support to the Procurement and Contracting team, helping maintain accurate and complete supplier and client information within Access’s CRM system. This role supports contracting and procurement processes, document collection, reporting, and department initiatives while helping ensure information is organized, current, and aligned with operational needs.

This is an excellent opportunity for someone early in their career who is highly organized, detail-oriented, adaptable, and eager to learn and contribute to a collaborative team.

What You'll Be Doing

Data Management

• Maintain accurate and up-to-date information across supplier accounts in Salesforce.
• Update client contracting information to ensure data integrity and completeness.
• Assist with supplier report management and related data updates.
• Proactively maintain supplier files and information to help prevent compliance gaps.

Procurement & Contracting Support

• Assist the Director of Contracting with identifying and updating client contracting activities.
• Support procurement and contracting processes, including document collection and organization.
• Help maintain accurate contracting records and documentation within Salesforce.
• Contribute to the efficiency and effectiveness of procurement workflows.

Department & Process Support

• Assist with the implementation and rollout of department initiatives.
• Complete day-to-day administrative tasks while managing priorities and timelines effectively.
• Use basic time-blocking and task-tracking techniques to organize workload.
• Remain adaptable to changing priorities and assist with new assignments as needed.

About Access

Access is a destination management company that designs shared experiences for some of the world’s most recognizable brands. From intimate incentive trips to large-scale meetings, trainings, and sales-driven events, we bring people together through thoughtful design, smart sourcing, and seamless execution. Our work blends imagination with intention. We dream big, then we build it right.

About You

We know that there’s no one in the world like you. And we know that you have a lot to offer the next company you work with. Below is a list of “nice-to-haves”, but don’t let those deter you from applying. Access believes that an inclusive team and culture is important. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.

Nice-to-haves:

• 0–2 years of administrative, clerical, or office support experience
• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Ability to multitask and prioritize competing responsibilities
• Experience working with CRM systems, such as Salesforce, preferred
• Adaptability and willingness to learn new processes and systems

What Success Looks Like

• Supplier and client contract data in Salesforce is current, accurate, and complete.
• Supplier files in Salesforce are proactively updated and maintained to help prevent compliance gaps.
• Procurement and contracting processes are supported efficiently and accurately.
• Documents and contracting information are organized and readily accessible.
• Day-to-day priorities and deadlines are managed effectively.
• Department initiatives and new assignments are supported with a flexible, team-oriented approach.

Why Access?

CULTURE & EXTRAS

• Certified as a Great Place to Work – 3 years in a row and counting!
• 55+ years in the industry!
• Women-owned and women-led
• Fun, creative, and supportive culture
• Focus on recognition and employee value – including annual and quarterly awards
• Paid day off to serve your local community
• Annual all-company retreat to connect, learn, and have fun together
• Annual qualifier-based incentive trip for top performers (certain departments eligible)
• Regional team outings
• Monthly companywide meetings to connect, learn, and celebrate wins

COMPENSATION

• Highly competitive total compensation, including strong base salary and quarterly bonuses
• Very strong performance-based quarterly commission plans
• 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately)
• Monthly cell phone stipend

WORK LIFE BALANCE

• Flexible schedule opportunities
• Generous PTO
• Sick days
• 9 full holidays
• 5 half days off prior to holidays to unplug early
• 2 floating holidays off to be used on holidays of your choice
• ½ day Fridays in July & August (based on achievement of goals)

HEALTH, WELLNESS, AND FAMILY

• Extensive menu of health plans to choose from
• Paid parental leave
• Pet insurance program
• Employee Assistance Plan (EAP)

PROFESSIONAL DEVELOPMENT

• Mentorship program
• “Masterclasses” in industry/department-specific topics
• State-of-the-art technology platforms and tools – including training
• Annual and monthly meeting content that focuses on professional development

What are you waiting for? Scroll back to the top and apply!

Access is committed to building a diverse and inclusive team. We are a proud Equal Opportunity Employer and prohibit discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the application or interview process. If you need assistance or an accommodation due to a disability, you may contact us at careers@accessdmc.com.