General Description

Are you looking for a full-time IT job that works less than 40 hours per week? Do you have great project management skills? The City of Madison Information Technology Department is looking to hire a Project Manager to join the IT Project Portfolio Team.

The IT Project Portfolio Team is a group of project managers who lead technology projects and manage their assigned portfolios, focusing on strategic oversight of IT investments, projects and initiatives. IT Project Managers are responsible for project management from initiation to closure using agility, flexibility, and an end-user-centric approach to ensure high user adoption and user satisfaction.

The IT Application & Development Project Manager will support application and development technology, enterprise project management work and project portfolios. In this position, the Project Manager will need to be able to facilitate collaboration between team members, agencies, sponsors, leadership, and other impact parties to support informed decision-making and project success.

The Project Manager will serve as the bridge between IT and customers, to enable informed decision-making and to support customers in their technological and business objectives. The Project Manager will work under general supervision of IT’s Administrative, Finance & Project Portfolio Manager under the guidance of the IT Portfolio Manager Team Lead and operate with independence in meeting established objectives.

This work involves leading projects through budgeting, planning, implementation, and supporting documentation. The work requires considerable judgment, discretion, and expertise to successfully implement, manage, and evaluate projects and initiatives at the agency level and is characterized by significant technical or project leadership that may include organizing and motivating a project team.

A successful candidate will:

• Coordinate their portfolio of agencies’ software and database access
• Work with staff to determine technology needs and propose solutions to meet those needs.
• Use judgment, discretion, and expertise to successfully implement, manage, and evaluate IT projects and initiatives at the agency level.
• Work independently, manage multiple projects on an ongoing basis.
• Communicate and work effectively with users, department staff, vendors, and consultants.

The City of Madison offers a competitive benefits package, including a generous leave package, a variety of insurance options at a low cost to employees, and non-traditional benefits such as a free bus pass, flexible work schedules and telecommuting options.

Consider joining our team! Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program. Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging.

Examples of Duties and Responsibilities

Project Coordination

• Develop, maintain, and execute comprehensive project plans covering scope, schedule, budget, quality, human resources, communications, risks, and impacted parties.
• Manage full project lifecycle, including requirements gathering, design, change management, testing, integration, implementation, and post-project evaluation.
• Track, review, and report project progress; identify variances and implement corrective actions to ensure project objectives are achieved.
• Identify project parties of interest and their needs, influence, and potential impact.
• Develop and implement communication strategies to keep all parties informed and engaged throughout the project lifecycle.

IT Portfolio Management

• Conduct regular meetings with agencies to assess new technology and project requests and track outstanding tickets.
• Collaborate with agencies on prioritizing project requests based on strategic value, risk management, and anticipated return on investment.

Minimum Qualifications

Four (4) years of experience applying the following: Personal computer system technology (hardware and software) installation and/or troubleshooting; A wide range of software and hardware applications; Project management tools and techniques on large-scale projects.

OR Two (2) years of advanced-level professional IT Specialist experience, similar to that of an IT Specialist 2 with the City of Madison; Two (2) years of project management experience; Associate's or higher level degree in computer science or a related field.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to effectively work with multicultural communities.