Inventory, logistics, and facility support specialist

Key Responsibilities

Inventory Management

• Monitor inventory levels across multiple locations.
• Maintain accurate inventory records in inventory management systems.
• Process inventory adjustments, transfers, and reconciliations.
• Investigate and resolve inventory discrepancies.
• Generate inventory reports and analyze trends.
• Coordinate daily cycle counts and physical inventory audits.

Logistics Coordination

• Schedule inbound and outbound shipments.
• Coordinate with shipping carriers, vendors, and warehouse personnel.
• Track shipments and proactively resolve delivery issues.
• Prepare shipping documentation and maintain logistics records.
• Monitor freight costs and recommend process improvements.
• Support procurement and replenishment activities.

Facility Support

• Coordinate maintenance requests with vendors and facility personnel.
• Track facility-related work orders and service schedules.
• Maintain facility documentation, compliance records, and vendor contracts.
• Assist with equipment purchases and asset tracking.
• Support emergency preparedness and operational continuity planning.

Administrative Support

• Maintain operational databases and documentation.
• Prepare reports, dashboards, and performance metrics.
• Communicate with cross-functional teams regarding inventory and logistics activities.
• Support continuous improvement initiatives and process documentation.
• Assist with special projects as assigned.

Required Qualifications

• 2+ years of experience in inventory management, logistics, supply chain, operations, or facilities support.
• Strong proficiency with Microsoft Excel and Microsoft Office Suite.
• Experience with ERP, inventory management, or warehouse management systems.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently in a remote environment.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.

Preferred Qualifications

• Experience with inventory control software.
• Knowledge of supply chain and warehouse operations.
• Experience coordinating vendors and service providers.
• Familiarity with shipping carriers and freight management.
• Experience using Microsoft Teams, Microsoft D365, SharePoint, or project management software.

Core Competencies

• Organization and planning
• Attention to detail
• Communication
• Collaboration
• Problem-solving
• Accountability
• Adaptability
• Continuous improvement mindset

Work Environment

• Fully remote position.
• Standard business hours with occasional flexibility based on operational needs.
• Regular virtual meetings with operations, procurement, and facility teams.
• May require occasional travel (less than 10%) for inventory audits or facility support.