Human resources assistant (remote)

Department Information

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan, helping them navigate the complexities of government so they can thrive. Our core values of service, teamwork, accountability, integrity, and respect drive us. The Department’s vision is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video!

Description of Job

At the Colorado Department of Revenue, our Human Resources team serves as a trusted strategic partner dedicated to fostering an inclusive, collaborative, and engaging work environment. Guided by our core values, we empower our team members to thrive while helping Coloradans seamlessly navigate government services. If you are a detail-oriented professional seeking to launch or expand your career in public sector Human Resources, we invite you to join us in making a real, daily impact across our organization.

As our Human Resources Assistant (HR Specialist II), you will serve as the essential engine driving our administrative operations forward. In this dynamic, multifaceted role, you will ensure accurate personnel data entry and integrity, produce reports, coordinate core HR processes, manage leadership schedules, team events, and deliver exceptional customer service to stakeholders across Colorado. If you excel at precision, thrive in collaborative team settings, and want to support vital HR workflows that support our state workforce, submit your application today!

What You’ll Do:

• Process HR Actions & Records: Accurately process confidential paperwork and personnel actions for all Department of Revenue staff in several different HR information systems.
• Manage New Hire & Payroll Data Entry: Enter new hires, salary adjustments, and employee updates directly into payroll and HR technology platforms.
• Maintain Data Integrity: Perform regular quality checks to ensure the accuracy, consistency, and privacy of all employee records and personally identifiable information (PII).
• Manage Leadership Calendars: Coordinate complex meeting schedules, shared team calendars, travel/drive times, and attendee invites for HR leadership.
• Track HR Metrics & Visuals: Compile data, graphics, and charts into presentations, spreadsheets, and reports to support leadership decision-making.
• Assist with Process Automation: Help implement processes and workflows that automate core HR tasks to increase efficiency.
• Co-Administer HR Systems: Serve as a backup administrator for the NEOGOV system and help develop, track, and maintain HR forms across platforms.
• Coordinate HR Events & Training: Plan meeting details, reserve space, prepare agendas/materials, and order refreshments for events like New Employee Orientation.
• Provide Exceptional Customer Service: Act as a key contact between HR, internal stakeholders across divisions, and other State agencies and deliver responsive, multi-channel administrative support to internal HR teams, managers, and employees state-wide.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: H4G2XX Human Resources Specialist II

Minimum Qualifications:

Experience Only: Five (5) years of relevant experience in an occupation or role related to the work assigned to this position. Or Education and Experience: A combination of related education and/or relevant experience in an occupation or role related to the work assigned equal to five (5) years.

Preferred Qualifications:

The ideal candidate will possess the following skills. We recognize that candidates may hesitate to apply if they do not meet every preferred qualification listed. If you have relevant skills, experience, or transferable strengths and believe you can succeed in this role, we encourage you to consider this opportunity.

• Strong background in administrative, operational, or support roles, with an interest in transitioning into Human Resources.
• Hands-on experience working with HR databases, HRIS platforms, or business system tools to enter, update, and manage core employee records.
• Prior professional experience within a Human Resources department, demonstrating a solid understanding of core HR operations, workflows, and customer service standards.
• Proven experience working with spreadsheets, or administrative databases to accurately input, update, and maintain records.
• Demonstrated reliability in handling sensitive documents, private personal data, or confidential office information with complete integrity.
• Comfortable working with data, reviewing information for accuracy, and utilizing basic reporting or spreadsheet tools to track details and process workflows.
• Exceptional communication skills with a track record of supporting team schedules, assisting internal stakeholders, and delivering welcoming, reliable service.
• Strong organizational skills with a keen eye for detail and a continuous-improvement mindset toward streamlining administrative tasks and team workflows.
• Proficiency in the Microsoft Office Suite or Google-Workspace.

Conditions of Employment with the CDOR:

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed. Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application. Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.

Recommended attachments:

Resume, Cover letter List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment. Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire. The eligible list established from this posting may be used to fill additional vacancies.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Supplemental Information

Equity, Diversity, and Inclusion Compliance The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, dor_ohr@state.co.us. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.

Methods of Appointment:

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

Step Pay Program:

Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series.