Executive recruiting coordinator

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. Considering candidates living in East Coast timezone only.

We are looking for an Executive Recruiting Coordinator to join our US-based Talent Acquisition team and work exclusively on Executive and senior leadership hiring at Nebius.

This is not a traditional Recruiting Coordinator role. You will be the operational partner to our Executive Recruiters, supporting some of the most critical and high-profile searches across the company, including C-suite, VP and senior leadership roles within technology, AI and other strategic functions.

You will be responsible for ensuring that executive searches move seamlessly from initial engagement through interview, decision and offer. Executive hiring at Nebius moves quickly and often involves multiple senior stakeholders, complex calendars, international time zones, confidential information, last minute changes and candidates who expect an exceptional level of service.

We are looking for someone who thrives in this environment, someone who is naturally proactive, exceptionally organised, calm under pressure and capable of operating several steps ahead of everyone else.

What You'll Do

• Manage multi-stage interview processes, aligning calendars across multiple time zones and senior stakeholders.
• Coordinate interviews, candidate preparation calls, debriefs, feedback sessions and decision meetings.
• Manage scheduling conflicts, last minute changes and search dependencies to keep processes moving.
• Ensure interviewers and candidates have the information, interview plans and necessary materials required for each interaction.
• Proficiency in Greenhouse, including managing interview stages and ensuring each search is configured and tracked according to its role-specific interview plan.
• Proactively keep Executive Recruiters informed of coordination progress, outstanding actions and potential blockers.
• Act as a trusted and highly responsive point of contact for senior and executive level candidates throughout the process.
• Deliver a white glove polished, personalised and discreet candidate experience aligned with Nebius's executive hiring standards.
• Coordinate candidate travel, accommodation and onsite experiences (as required).
• Partner with Executive Assistants and other support teams to ensure a seamless experience for candidates and senior stakeholders.
• Act as a trusted operational partner to Executive Recruiters, enabling them to focus on search strategy, assessment and closing.
• Build collaborative and trusted relationships with senior executives, hiring managers, Executive Assistants and other key stakeholders.
• Take ownership of issues and drive solutions quickly with minimal disruption.
• Handle sensitive executive searches with a high level of discretion, professionalism and attention to detail.

What We're Looking For

• 4+ years of experience in recruiting coordination in a high touch, high volume recruiting environment including at least 2 years of specialized experience supporting C-suite, VP or senior leadership hiring.
• Experience working in an executive search firm, high-growth technology company or similarly fast-paced environment is highly desirable.
• Experience coordinating multi-stage interview processes across multiple time zones.
• Exceptional organisational skills and the ability to manage competing priorities without losing attention to detail.
• Experience working directly with senior executives, Executive Assistants and/or senior hiring stakeholders.
• Excellent written and verbal communication skills, with strong professionalism and discretion.
• Strong problem-solving skills and the ability to remain calm and effective under pressure.
• Comfortable operating with urgency and ambiguity in a rapidly changing environment.
• Ability to build strong relationships and establish credibility with senior stakeholders.
• Experience with ATS and recruiting operations platforms such as Greenhouse, Lever, Ashby, or Workday Recruiting.

Pay Transparency

We offer competitive compensation and benefits packages. Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law.

Base Compensation Range

$72,000—$91,000 USD

Benefits & Perks:

• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams

What's it like to work at Nebius:

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement:

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.