Certified coder

Carolina Oncology Specialists has been providing compassionate, patient-centered care since 1983, delivering high-quality oncology and hematology services tailored to each individual's needs. Patients benefit from the convenience of receiving chemotherapy treatments in our clinics, along with expert diagnosis, treatment, and management of a wide range of blood disorders.

Why Join Us?

We are seeking talented, compassionate, and highly motivated individuals who are passionate about making a difference. At Carolina Oncology Specialists, you'll have the opportunity to support the meaningful work of community oncology while helping provide exceptional care and hope to the patients and families we serve. Join a team dedicated to clinical excellence, collaboration, and improving lives every day.

Job Description:

Certified Coding Specialist (Remote)

Organization: Carolina Oncology Specialists

Location: Fully Remote (U.S.-based candidates only, preference for NC residents)

Department: Billing

Reports To: Billing Manager

FLSA Status: Non-Exempt

Position Summary

This position is responsible for auditing physician documentation for appropriate coding compliance and reporting this information back to management. Assist with medical record review to ensure appropriate compliance. Excellent verbal and written communication skills required for reporting findings to management and physician leadership.

Essential Functions:

• Keeps informed regarding current coding regulations, auditing, professional standards and company/department policies and procedures as it applies to the field of oncology and effectively applies this knowledge
• Review and analyze patient medical records, provider documentation, and treatment regimens
• Assign accurate ICD-10-CM, CPT, and HCPCS Level II codes for oncology-related services (including chemotherapy, infusions, and supportive care)
• Ensure compliance with CMS, OIG, and payer-specific guidelines
• Routinely performs E&M and CPT coding audits and other projects related to physician coding compliance in fulfillment of the practice’s compliance program.
• Identify documentation deficiencies and collaborate with providers for clarification
• Assists practice leadership to analyze data, identify issues, reach conclusions, and propose strategies for resolution of complex coding issues
• Support denial resolution and appeals through coding review and correction
• Participate in internal coding audits and quality assurance initiatives
• Maintain productivity and accuracy standards as defined by leadership
• Stay current on coding updates, payer policies, and industry best practices
• Assists in developing and executing department educational plans related to coding matters, working in conjunction with the Charge Entry/Coding Manager
• Assists in the development of procedure manuals related to coding and billing compliance
• Demonstrates outstanding work ethic and works cooperatively with all team members and management with a can-do spirit and team attitude.
• Assist with EMR implementation as requested by management.
• May assist with audit and entry of charges into EMR system.
• Maintain compliance with HIPAA and patient confidentiality standards.

Minimum Qualifications

Education & Certification

High school diploma or equivalent required

One of the following certifications required:

• CPC (Certified Professional Coder)
• CCS (Certified Coding Specialist)
• RHIT or RHIA (with coding focus)

Experience

Minimum 1-2 years of professional medical coding experience

Oncology, hematology, infusion, or specialty practice experience required

Experience with EHR/EMR systems and encoder software required

Required Skills

• Strong knowledge of ICD-10, CPT, and HCPCS coding systems
• Familiarity with Medicare, Medicaid, and commercial payer rules
• Excellent attention to detail and accuracy
• Knowledge of anatomy and medical terminology.
• Ability to work independently in a remote environment
• Effective communication skills at all levels within organization and excellent customer service skills.
• Effective time management and ability to meet deadlines
• Creative thinking skills, hands-on problem-solving skills, and ability to analyze and respond to data.

Physical Requirements

• Must be willing and able to lift to 25 pounds
• Must be willing and able to travel to onsite clinics when necessary

Work Environment & Requirements

Fully remote position requiring a secure home office setup

Reliable high-speed internet required

Ability to work standard business hours in Eastern Time Zone

Prolonged periods of sitting and computer use

Occasional virtual meetings and provider collaboration

Compliance & Legal Statements

Equal Employment Opportunity (EEO)

Carolina Oncology Specialists is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination or harassment based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.

Americans with Disabilities Act (ADA)

Carolina Oncology Specialists is committed to providing reasonable accommodations for qualified individuals with disabilities. If you require accommodation during the application or employment process, please notify Human Resources.

Background Check & Eligibility

Employment is contingent upon successful completion of a background check and verification of credentials, as permitted by law. Candidates must be authorized to work in the United States without sponsorship.

HIPAA & Confidentiality

This position requires strict adherence to HIPAA regulations and the protection of patient health information (PHI).

At-Will Employment Disclaimer

Employment with Carolina Oncology Specialists is at-will, meaning either the employee or employer may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable laws.

Job Description Disclaimer

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties may be adjusted based on organizational needs.