Association coordinator & marketing support professional

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. This role is a remote position, open to CONUS based applicants only. This is a 1099 position.

The pay range is $32-42 per hour, depending on experience. This is a part time position, 25-30 hours per week. Some travel, and evening availability may be required. The role is expected to start on Jan. 4, 2027. Application packages submitted must include both a cover letter and resume. Only applications submitted with both a cover letter and resume will be considered. Your cover letter should detail your fit for the role, to include highlights of your relevant experience supporting non-profits, association or healthcare clients. Cover letters can be addressed to: Hiring Manager, MaySquare, LLC.

Job Details: At MaySquare, we believe in thoughtful service, collaboration, and empowering associations to thrive. As a boutique, healthcare-focused support firm, we provide personalized, high-quality support to our non-profit and association clients and their members. We are seeking a highly organized and creative Association Coordinator and Marketing Support professional to help keep client activities running smoothly and deliver clear, engaging communications. This part-time role combines administrative and member support with hands-on marketing for membership, education, events, and other association initiatives. The ideal candidate enjoys working with a small team, managing details across multiple clients, and turning ideas into polished communications. This is a fully remote position, with occasional evening support and travel to events as needed.

Key Responsibilities

Marketing and Communications

• Draft, format, and schedule email campaigns, newsletters, event announcements, and member communications for review and approval.
• Create and update promotional materials using Canva or similar tools, following each client’s branding and messaging.
• Maintain social media calendars; prepare and schedule approved posts promoting events, member benefits, and association activities.
• Update website content, event listings, and registration information to keep communications accurate and current.
• Support campaigns for member recruitment and renewal, event registration, and sponsor recognition.
• Track basic email, social media, and registration results and prepare brief updates to help the team improve outreach.

Association and Member Coordination

• Respond to routine member and participant inquiries and route questions requiring additional guidance to the appropriate team member.
• Maintain accurate member records, contact lists, and activity information in client databases and CRM systems.
• Coordinate committee and client meetings, including scheduling, agendas, materials, meeting notes, and follow-up reminders.
• Maintain project calendars and task lists, track deadlines, and follow up on outstanding items.

Education and Event Support

• Assist with registration setup, participant communications, attendee lists, and preparation of meeting materials.
• Support speaker and sponsor coordination by collecting biographies, presentations, logos, and other required materials.
• Assist with webinars and virtual meetings, including technology checks, participant support, and post-event follow-up.
• Help process evaluations, certificates, and attendance records, as assigned.
• Provide occasional onsite event support and other administrative assistance as needed.

Additional Qualifications/Responsibilities

Qualifications

• 3-5 years of experience in administrative coordination, marketing communications, member services, or event support.
• Relevant association, nonprofit, or healthcare experience is required.
• Strong writing, editing, and proofreading skills, with the ability to adapt communications for different clients and audiences.
• Excellent organization, attention to detail, and follow-through across multiple projects and deadlines.
• Comfort using Canva, email marketing platforms, social media tools, Microsoft Office or Google Workspace, and virtual meeting platforms.
• Experience with CRM systems and website content updates is preferred; willingness to learn new tools is essential.
• A service-oriented approach and the ability to work independently while communicating clearly with a remote team.
• Sound judgment when handling member information, client materials, and confidential communications.
• The ideal candidate is comfortable working independently, confident in making decisions, and proactive in taking initiative without requiring extensive day-to-day direction.

Schedule and Compensation

This is a part-time, fully remote position with flexible scheduling coordinated around client deadlines and team needs. Occasional evening availability and travel may be required for webinars, meetings, or events. Weekly hours: Between 25-30 hours per week. Hourly rate: $32-42 per hour depending on experience. Start date: January 4, 2027.

Technology and Equipment

Candidates should provide their own reliable high speed internet, computer, and cell phone.

Certificates/Security Clearances/Other

The application is expected to be open until 4pm EST on Thursday, November 19, 2026. However, if a sufficient candidate pool is received prior to that date, the employer may opt to close the application early. Completed qualified applications will be reviewed once the post closes. Candidates selected to interview will be contacted by the hiring team directly.