POSITION SUMMARY

The Accounts Payable Clerk will support the day-to-day operations of accounts payable, review purchase orders, statements, verify invoice amounts owed, and respond to vendor inquiries.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Prepare, process and post invoices timely and accurately.
• Assure that financial accounts are reconciled timely and accurately.
• Support timely and efficient month-end, quarter-end, and year-end close processes.
• Perform account analysis to identify and explain variances.
• Maintain proper documentation and file supporting documents, including approvals.
• Assist with internal and external audit requests.
• Liaise with the bank and other parties as required.
• Perform backup duties within the department as required.

SPECIFIC DUTIES & RESPONSIBILITIES

• Record and process daily transactions in accounts payable (i.e. obtain approvals and issue checks).
• Assist with accounts payable email queue and electronic file organization.
• Assist with printing daily premium refund checks and monthly commission checks.
• Assist with vendor maintenance in the general ledger, including set up of payment locations and creation of new vendor request forms and/or change forms.
• Assist with maintaining and keeping current W-9 documents for Accounts Payable vendors.
• Respond to vendor inquiries and assist with research of vendor payment discrepancies.
• Assist with processing employee garnishment, broker garnishment and broker’s backup withholding.
• Assist with monitoring company credit card, ensuring all transactions are approved with proper receipts submitted.
• Assist with uploading disbursements.
• Respond to internal and external broker commission inquiries.

EDUCATION AND EXPERIENCE

• High school diploma required.
• 0 to 1 year of relevant work experience (Accounting Clerk I).
• Exceptional typing and 10 key by touch skills required.
• Excellent oral and written communication.
• Strong attention to detail and ability to operate with a high degree of accuracy.
• Microsoft Office suite experience required; intermediate Excel skills preferred.
• Microsoft Dynamics GP experience preferred.