JOB HIGHLIGHT

Drive smooth procurement, contract administration, and logistics operations by delivering efficient administrative support, ensuring customs clearance compliance, and facilitating resource delivery for healthcare development initiatives.

ABOUT THE COUNTRY/MULTI-COUNTRY OFFICE

Uzbekistan Office currently manages a portfolio of USD 414.7 million contributing to Sustainable Development Goal 3 (SDG3) - Good Health and Well-being - implementing the following projects: The COVID-19 Emergency Response Project (CERP) – Strengthening pandemic resilience by upgrading over 150 Sanitary-Epidemiological Committee facilities. The project encompasses infrastructure improvements and upgrades across 45 national and regional laboratories, procurement of diagnostic and laboratory equipment, establishment of an ICT-based national epidemiological surveillance system, and comprehensive capacity building for medical personnel. Support to Development of Oncology Services Project – Enhancing access to quality cancer care by equipping the new National Oncology Center in Tashkent and 13 regional hospitals with advanced medical, diagnostic, radiological, and ICT equipment. The project also supports establishing a national Cancer Registry and providing specialized training for healthcare professionals. Kashkadarya Healthcare Infrastructure Project – Advancing healthcare reform through feasibility studies, technical designs, and the construction and equipping of two modern multidisciplinary hospitals in Karshi and Beshkent to meet national and international standards. Procurement of medical equipment for the new Multidisciplinary Medical Center in Tashkent Project - Equipping the New Multidisciplinary Medical Center with modern medical and diagnostic equipment and operationalizing it through trained medical staff.

Through these efforts, UNOPS supports Uzbekistan in strengthening its health systems and delivering improved quality of care for its citizens.

ROLE PURPOSE

The Contract and Supply Chain Management Associate (ICS-6) manages specialized administrative processes within procurement, contract administration, and logistics to support UNOPS projects in Uzbekistan. The role ensures the integrity, quality, and timeliness of operational transactions, coordinates customs clearance and shipment tracking, and maintains asset custody and vendor payments. Working under the supervision of the Supply Chain Management Senior Associate, the incumbent delivers client-focused, compliant service, resolves complex operational procedures, and contributes to health system strengthening initiatives.

FUNCTIONS / KEY RESULTS EXPECTED

1. Procurement services
   • Provide a variety of specialized and non-specialized transactional and strategic procurement support services, ensuring consistency and quality of work steps completed, as well as optimal information flow.
   • Register the vendors and create contracts and purchase orders in oneUNOPS system to obligate funds for the relevant contracts.
   • Provide support in drafting and preparing Letters of Intent, Purchase Orders, Contracts, Long-term Agreements, other forms of contracts and amendments thereof.
   • Generate regular and ad-hoc statistical and status reports, as required, and prepare tables, charts etc. applying technical skills and knowledge in formatting and presentations.
   • Provide oral/written responses to queries from project personnel, clients, suppliers, etc. regarding procurement related matters. Undertake routine follow-up actions on procurement activities on behalf of the supervisor.
2. Contract administration and logistics services
   • Maintain the monitoring tool for all contract management and logistics activities and keep it up-to-date at all times.
   • Support in monitoring of the shipments under the assigned contracts and keep all relevant stakeholders updated about the orders’ status.
   • Providing inputs into logistical plans for the receipt, customs clearance, storage, distribution and installation of the goods under the assigned contracts, as requested by the supervisor.
   • Liaise and coordinate with suppliers, freight forwarders, and different government offices to ensure timely registration (where relevant) and efficient customs clearance processes for all imported goods.
   • Support to ensure the correctness of shipping documents received from Suppliers in compliance with UNOPS and government requirements.
   • Support with customs clearance and timely release of UNOPS imported supplies, materials, and equipment.
   • Coordinate with customs clearance agent(s) to ensure safe and fast release and collection of the arriving goods from the relevant Customs terminal in Tashkent.
   • Support in monitoring of the process of offloading of the arrived goods and prepare receiving and inspection reports.
   • Process entry and exit clearances for shipments arriving to the Client/UNOPS warehouse and/or being sent to various locations across Uzbekistan.
   • Ensure all stored assets in UNOPS custody are securely kept, protected from weather conditions, well-organised, and properly accounted for.
   • Liaise and coordinate with suppliers and end-users to ensure timely transportation of the equipment to designated locations and completion of installation and end-user training activities at final destinations.
   • Receive, review, log and route all the invoices and documentation for the goods and services from suppliers and services providers, ensuring accuracy and completeness of documentation and timely submission for payment.
   • Receive, review, log and route all incoming communication from suppliers, service providers, freight forwarders, government offices, beneficiaries and end-users and ensure timely follow-up actions from procurement team.
   • Perform any other tasks as assigned by the supervisor.
3. Knowledge building and knowledge sharing
   • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.
   • Administratively support the organization and delivery of training and learning initiatives for personnel on supply chain management.

SKILLS

Contract Management, Customs Regulation, Logistics Management, Microsoft Office, Problem Solving, Procurement, Supply Chain Management

COMPETENCIES

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

EDUCATION REQUIREMENTS

Required

• Secondary school (or equivalent) with 6 years of relevant experience OR
• Bachelor’s degree (or equivalent) in Business Administration, Public Administration, Logistics, or related fields with 2 years of relevant experience is required.

Desired

• A globally or nationally recognized professional certificate in procurement or related fields (e.g. CIPS) is desired.

EXPERIENCE REQUIREMENTS

Required

• Relevant experience is work in procurement and logistic support services in national or international public or corporate organisations or related areas.
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.

Desired

• Relevant experience working with the Uzbekistan Customs Authority.
• Some experience in a Customs Broker Company.
• Experience in the UN system organizations.

LANGUAGE REQUIREMENTS

Fluency in Russian and/or Uzbek is required.

ADDITIONAL INFORMATION

• UNOPS does not accept unsolicited resumes.
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity.
• UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement.
• We are committed to enabling all candidates to perform at their best during the assessment process.
• UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct.

GENERAL INFORMATION

Position Title

Contract & Supply Chain Associate

Job Category

Procurement & Logistics

Duty Station(s)

Tashkent

Seniority Level

Associate

ICS Level

ICS 06

Contract Type

ICA - LICA - Support - Regular

Contract Level

LICA 6

Posting Start Date

09-Nov-2026

Posting End Date

16-Nov-2026

Duration

Ongoing