Warehouse administrative assistant

Fabuwood is seeking an organized and dependable Maintenance Administrative Assistant with experience in administration, purchasing, and inventory. This role provides daily support to the Maintenance Department in a warehouse and manufacturing environment, helping the team keep records, orders, supplies, and schedules organized.

Schedule: Monday–Thursday, 7:30 AM–4:30 PM; Friday, 7:30 AM–12:00 PM

Key Responsibilities

• Provide administrative support to the Maintenance Manager and team.
• Enter, update, and organize departmental records, logs, and spreadsheets.
• Assist with scheduling meetings, appointments, and service visits.
• Prepare and organize documents, reports, and correspondence.
• Process purchase requests, track orders, and organize invoices.
• Help monitor inventory of maintenance parts and supplies, and assist with reordering as needed.
• Communicate with vendors and internal departments about orders, deliveries, and pending requests.
• Maintain organized electronic and paper filing systems.
• Assist with other administrative duties and department projects as needed.

Qualifications

• Previous administrative or office support experience required.
• Experience with purchasing, order tracking, or inventory management preferred.
• Strong organizational skills and attention to detail.
• Basic proficiency in Microsoft Excel, Word, and Outlook.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow through on assignments.
• Ability to work independently and collaboratively.
• Experience in a warehouse or manufacturing environment is a plus.
• Maintenance knowledge is helpful but not required.

Job Type

Full-time

Benefits

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Vision insurance