Virtual executive assistant entry level

Yze Group is a privately owned company that specializes in the acquisition, renovation, sales and leases of real estate development including single-family and multi-family buildings in New Jersey and its surrounding states.

The Company's mission is to sell or lease well-designed, family-oriented homes that complement the lifestyle of its residents. The Company's principals believe deeply in quality construction, customer service, and architectural integrity.

Our focus on client satisfaction has allowed us to maintain a competitive edge in the industry and build lifelong relationships while reporting consistent growth and profitability year over year.

Role Overview

The virtual executive assistant is responsible for supporting the company across all aspects of the business, including calendar management, travel booking, and day-to-day needs. They must also manage special projects for the Managing Director and corporate office including planning and executing corporate gatherings, offsites, speaking engagements, and other events. To be successful, the virtual executive assistant must be detail oriented, a strong communicator, and able to manage multiple projects at any given time.

KEY RESPONSIBILITES

Executive Assistant Work

• Schedule all meetings and workflows for the Managing Director and oversee meetings that require immediate follow-up
• Facilitate all domestic and international travel including full itineraries, and manage T&E budget tracking, complete expense reports in Concur
• Track travel requests for the Managing Director's direct reports, assist with T&E tracking and budgeting for the zone
• Build a network of key travel, restaurant, and other hospitality contacts to secure preferred rates and reservations
• Create agendas for weekly leadership meetings and ensure all necessary materials are prepared
• Create itineraries for executive visits and support executives as needed while visiting the zone
• Build and maintain all PowerPoint presentations for executive meetings led by the Managing Director, including weekly and monthly business updates for the zone, recaps for domestic market visits, zone Town Halls, and other ad hoc needs

Office Management

Serve as the main point of contact for all office needs such as desk assignments, IT assistance, office supply orders, corporate directories, and general office management.

Special Projects

Corporate Event

• Source venues for all corporate and retail gatherings such as town halls, zone conferences, and holiday parties
• Plan and execute corporate and retail zone conferences including travel and stay for 40+ people, agenda creation for a multiple day duration, meal selections, and presentation completion
• Track and maintain budgets for large corporate and retail gatherings

Real Estate

• Create project presentations for each market of interest for Givenchy's network evolution alongside real estate, finance, legal, and store planning teams to be pitched to the Global CEO and CFO
• Maintain network evolution planning files alongside the Managing Director, partnering with mall leasing contacts for most current competitor sales and lease plans
• Update the competitor index each month for the total zone and all relevant real estate projects

Qualifications

• Bachelor's Degree in a relevant field
• 2-3 years of corporate work experience with a proven track record of efficiency and resourcefulness
• Proficiency in Microsoft Office and Outlook
• Excellent organization skills
• Must be able to maintain confidentiality
• Strong interpersonal skills and ability to collaborate effectively with local and global teams

Additional Information

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, and to perform crucial job functions.