Summary

This position is located within the Department of Veteran Affairs (VA), Veterans Health Administration (VHA), Veterans Integrated Service Network 9 (VISN9), at the Lexington Veterans Affairs Health Care System (LVAHCS). This position services as a Supervisory Medical Management Specialist for Specialty Care Service and reports directly to the Chief of Specialty Care Service.

Duties

Some of duties of the position include, but are not limited to:

• Compiles information and prepares administrative reports for management briefing
• Assists Chief in preparing staffing needs
• Develops and maintains organizational and functional charts
• Assists Chief in preparing performance appraisals in e-performance
• Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources
• Monitors balances and recommends reprogramming of funds as needed
• Develops detailed contract requirements and statements of work (SOWs) for specialty care services in collaboration with clinical leadership, subject matter experts, and acquisition personnel
• Works with contracting/acquisition office to develop, review, modify, and finalize contracts for specialty care services
• Communicates verbally and in writing with other services, agencies and private industry to produce prompt and accurate dissemination of information according to VHA guidelines.
• Writes position descriptions and performance standards for the office positions
• Conducts regular meetings with subordinates across different sites of care to coordinate planning
• Communicates with Veterans to resolve complaints and ensure continuity of services
• Identifies problems and/or opportunities to improve performance through such avenues as informal meetings, statistical data reviews, and reviews of compliance criteria
• Reviews, analyzes, and interprets incoming requests based on knowledge of internal operations, agency personnel policies, budgetary constraints, and work priorities.
• Maintains service copies of Medical Center Memorandums and Standard Operating Procedures for reference
• Analyzes, interprets, and implements regulations accurately to reflect current operating procedures

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 8:00am - 4:30pm

Telework: AD-HOC Purposes

Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Medical Management Specialist / PD305750

Requirements

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-9 Specialized Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of an extensive body of rules, procedures, or operations that require extended training and experience to perform a wide variety of interrelated or non-standard procedural assignments and resolve a wide range of problems.

GS-11 Specialized Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of overall VHA organization, types of facilities, organizational structure of VISN, medical center and services (to initiate appropriate actions for the service).