Job Details

Job Location: Mount St. Joseph University - Cincinnati, OH

Salary Range: Undisclosed

Employer Address: Mount St. Joseph University 5701 Delhi Rd. Cincinnati, OH 45233

Department: Office of Strategic Initiatives & General Counsel

Status: Non-Exempt

Supervisor Contact Information: Lisa Tinsley, Administrative and Legal Affairs Manager | lisa.tinsley@msj.edu | (513)244-4592

Pay: The Student Employee Pay Wage Policy can be found on myMount

Evaluation Period: Annual performance evaluations if the student works the entire academic year. If the student works one semester, the performance evaluation will be completed after that semester.

Position Summary

The Strategic Initiatives & Projects Student Assistant provides administrative, project coordination, document management, and event support to the Office of Strategic Initiatives and General Counsel at Mount St. Joseph University. Working closely with the General Counsel and other University leaders, the student will contribute to University-wide initiatives and events while gaining practical experience in higher education administration, project coordination, professional communication, and institutional operations. This position emphasizes intentional mentorship and professional development, providing opportunities for the student to develop transferable workplace skills, receive constructive feedback, and explore potential career interests. The student will gain exposure to how University initiatives are planned, organized, and implemented in a professional higher education environment. The ideal candidate is organized, dependable, detail-oriented, and eager to learn. The student should demonstrate professionalism, sound judgment, initiative, and a willingness to ask questions, accept feedback, and work both independently and collaboratively.

Essential Responsibilities

Administrative & Office Support

• Assist with preparing presentations, name tags, table tents, signage, forms, and other materials for University meetings, programs, and events.
• Assist with organizing electronic and physical files and maintaining orderly, accessible records.
• Support special projects and administrative assignments that contribute to the work of the Office of Strategic Initiatives and General Counsel and other University initiatives.
• Develop a proficiency in professional office practices, organizational systems, document preparation, and workplace communication.

Editorial & Document Management

• Review the University Employee Handbook to identify outdated dates, broken or inaccurate references, duplicate or obsolete content, formatting inconsistencies, and other items requiring review.
• Document identified issues and recommended corrections for review by the appropriate University personnel.
• Assist with organizing the handbook, maintaining an accurate table of contents, and preparing approved updates for publication or distribution.
• Maintain the confidentiality and integrity of University documents and follow established procedures for document handling and revision.

Event Planning & Support

• Assist with coordinating and executing major University events and initiatives, which might include: Opening Day Parade, 100 Days to Graduation, Toast for Seniors, SpringFest at the Mount.
• Event responsibilities may include: Assist with developing event checklists, timelines, supply lists, and other planning materials.
• Help track assigned tasks and communicate progress or outstanding needs to the event lead.
• Participate in post-event activities, including organizing materials, documenting lessons learned, and identifying opportunities for improvement.

Project & Strategic Initiative Support

• Assist with tracking project milestones, deadlines, action items, and deliverables.
• Conduct preliminary research and compile information to support planning and decision-making.
• Organize project materials, maintain tracking documents, and prepare summaries or presentations as directed.
• Collaborate with University departments, students, volunteers, and other stakeholders as appropriate to support project implementation.

Mentorship & Professional Development

• Professional development opportunities may include: Guidance and feedback: The student will receive direction and constructive feedback to support growth in organization, communication, problem-solving, and professional judgment.
• Exposure to University leadership: When appropriate, the student may observe meetings and administrative processes to better understand University governance, planning, and operations.
• Career readiness: The student will have opportunities to reflect on completed projects, identify transferable skills, and connect work experiences to academic and career goals.

Qualifications

• Current Mount St. Joseph University student.
• Ability to maintain confidentiality, exercise discretion, and follow University policies and procedures.
• Ability to work independently, ask questions when clarification is needed, and contribute effectively as part of a team.
• Basic proficiency with Microsoft Office applications.
• Dependability, professionalism, and willingness to learn.

Work Schedule

Flexible scheduling coordinated around academic commitments. Occasional evening and weekend availability may be required to support University events.

Learning & Professional Development Outcomes

Through successful participation in this position, the student will have the opportunity to develop and strengthen: Professional written and verbal communication skills, Administrative and office management skills, Event planning and project coordination experience, Customer service and professional relationship-building skills, Professional judgment, discretion, and workplace etiquette, Confidence working in a professional environment, An understanding of how administrative functions and strategic initiatives support the operations of a higher education institution.

To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom. A review of resumes will begin immediately and continue until the position is filled. Please click here to review the University's policies on E-Verify, Equal Opportunity, and Non-Discrimination. Mount St. Joseph University is an Equal Opportunity Employer.