Introduction

State of Connecticut, Office of the State Treasurer (OTT) exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut residents and businesses. We are recruiting for a Strategic Initiatives Program Manager (Executive Assistant 1) to support the Executive Office. This position works full-time Monday - Friday (40 hours), and is centrally located in Hartford, CT.

The individual in this role must possess a Bachelor's degree along with a minimum of five (5) years' experience working in a professional setting, and a minimum of four years' experience working with diverse communities.

Discover the Opportunity To:

• Provide essential operational, organizational, and programmatic support for the Office of the State Treasurer's Strategic Initiatives.
• Ensure effective coordination across major initiatives - including CT Baby Bonds, the Safe Harbor Fund, and the Early Childhood Education Endowment by managing key systems and workflows, supporting advisory and governance structures, and ensuring smooth collaboration with internal and external partners.
• Play a key role in application review processes, board meeting coordination, and day-to-day program operations.

What We Can Offer You:

View our new State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work-life balance to all employees!

About The Role:

The individual in this role will be responsible for coordinating organizational, administrative, and project-related activities, and will work regularly with state agencies, non-profit organizations, or other external partners. The position involves preparing and delivering clear written and verbal communications. It also includes using Microsoft Office and adapting to new software tools as needed. The role requires handling sensitive information with discretion and maintaining confidentiality. Effectively managing multiple tasks and deadlines, while ensuring accuracy and attention to detail, will be essential.

Selection Plan

FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

BEFORE YOU APPLY: Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.

Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting.

Request exceptions by emailing josh.lelyveld@ct.gov.

Salary Calculations:

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”

Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Note: If scheduled to interview, current state employees will be required to bring a copy of their last two annual performance evaluations.

Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Josh Lelyveld.

PURPOSE OF JOB CLASS (NATURE OF WORK)

Acts as an executive assistant to a state elective officer or department head as defined in Section 4-5 of the Connecticut General Statutes and performs such duties as are assigned.

EXAMPLES OF DUTIES

• Provide comprehensive operational and organizational support for OTT Strategic Initiatives, including CT Baby Bonds, the Safe Harbor Fund, and the Early Childhood Education Endowment.
• Coordinate advisory board and committee operations, including meeting scheduling, agenda and materials development, meeting minutes, and follow up.
• Assist with grant or application review processes for the Safe Harbor Fund, including intake management, tracking, and communication with applicants.
• Manage the CT Baby Bonds program CRM and customer support systems to ensure accurate data, strong workflows, and high-quality user experience.
• Serve as the primary contact for the CT Baby Bonds CRM vendor, coordinating with IT to oversee updates, system improvements, troubleshooting, and implementation of enhancements.
• Facilitate updates to program websites and digital platforms, ensuring accuracy, usability, and alignment with program needs.
• Facilitate data-sharing agreements, memoranda of understanding (MOUs), and related documentation for CT Baby Bonds with partner state agencies in coordination with the Director of Strategic Initiatives and OTT Legal.
• Manage CT Baby Bonds operational communications, including program mailings, notifications, logistics, and stakeholder engagement, in coordination with the Director of External Affairs and the Communications Team.
• Support wraparound service coordination across programs, including scheduling, communication, and partner engagement.
• Provide general administrative, organizational, and project management support for Strategic Initiatives as needed.

PREFERRED QUALIFICATIONS

Preference will be given to applicants with the following experience/training:

• Experience with government programs, public sector operations, or legislative implementation.
• Demonstrable experience supporting program design and implementations.
• Specific experience managing timelines, deliverables, and coordination across agencies and partners.
• Familiarity with data sharing agreements, compliance processes, or state agency workflows.
• Experience leading or supporting the coordination of multi-partner initiatives or implementation of wraparound services.
• Demonstrable experience convening stakeholders or participating in workgroups.
• Background in program evaluation, data reporting, or performance measurement.
• Experience with digital platform management, website maintenance, or vendor coordination.
• Experience with community-based programs, child-focused initiatives, or economic mobility efforts.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.