Summary

The incumbent serves in the capacity of Staff Assistant for TVHS Facilities Management Service, Maintenance & Operations Section for Nashville and Murfreesboro campuses. The incumbent is involved in budget costing and contracting, analysis and daily expenditures for supplies and services, administrative work methods and procedures, manpower utilization studies, information and documentation of work associated with Joint Commission accreditation, operating programs and effectiveness.

Duties

As the Staff Assistant, the duties include but are not limited to:

• Involved in budget costing and contracting analysis
• Plan, coordinate, and carry out fact-finding and analysis of issues in accordance with accepted office policies, applicable precedents, organizational concepts, management theory, and occupational training
• Follows applicable regulations and instructions regarding access to computerized files, release of access codes, etc., as set out in the computer access agreement that the employee signs.
• Disburse information and/or obtain information from the various shop supervisors on tasks relating to the replacement of nonexpendable equipment, annual inventory of equipment, incentive awards, changes to standard operating procedures, etc.
• Develop routine plans or schedules using standard references and existing information.
• Identify schedule/time required, and estimate resources required.
• Manage daily expenditures for supplies and services, while following reporting controls.
• Perform administrative work to include the management of the office schedule and/or day-to-day plans.
• Maintain and serve as liaison or handle the communication with persons and/or groups within the service line at both campuses and outside of the organization.
• Develop recommendations based upon analysis of work observations, review of production records or similar documentation, and application of standard administrative guidelines.
• Protects printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 1974 and other applicable laws, federal regulations, VA statutes and policy, and VHA policy.
• Uses judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects studied.
• Make presentations to management on proposed solutions or recommendations.
• Skill in conducting interviews with supervisors and employees to obtain information about organizational missions, functions, and work procedures.
• Conducts personal contact with all levels of the medical center personnel.
• Determine specific steps, input required, and/or milestones based on defined objectives.
• Transfer work orders to the correct trade groups using VISTA.
• Manage time cards for department staff using VATAS.
• Apply analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature.

Work Schedule

Monday-Friday 7:00am-3:30pm

Telework

This position may be authorized for telework for adhoc purposes. Telework eligibility will be discussed during the interview process.

Virtual

This is not a virtual position.

Position Description/PD#:

Staff Assistant/ PD71004A

Relocation/Recruitment Incentives

Not Authorized

Critical Skills Incentive (CSI)

Not approved

Permanent Change of Station (PCS)

Not authorized

Physical Demands

Typically, the employee sits to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, or small parts. No special physical demands are required to perform the work of the incumbent's duties are sedentary in nature occasional walking, climbing, stooping, bending and reaching as required.

Requirements

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements.
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/14/2026.

Time-In-Grade Requirement

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Specialized Experience

You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Qualifying experience includes: project management experience with oversight of personnel, scheduling, budget, and contracting; providing administrative management to include management of daily expenditures for supplies; interpreting administration policies and implementing new policies.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer.