Senior accounting assistant

THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE

Job Summary

The Nevada Department of Wildlife is seeking to fill 2 Senior Accounting Assistant positions located within the Fiscal Services Section (FSS) located in Reno. The first vacancy will be responsible for the expenditure and revenue payments for all subgrants, contracts, cooperative agreements, and interlocal agreements associated with the Department of Wildlife. This position will review all invoices to ensure they are spent within budget limits, contractual limits, and federal funding limits as well as submit payments for approval. The position works closely with the subgrant and contract managers, fiscal staff, and program managers to provide timely and accurate payment of expenditures. This position will also assist with other projects assigned.

The second vacancy will perform various accounting functions from the beginning to the end of the accounting lifecycle. These functions include processing payment transactions, such as travel claims, travel request forms and employee reimbursement requests through the new state accounting system, Core.NV. In addition, this position compiles and processes documentation for the Department’s airfare credit card. Other duties include processing large requisitions and equipment purchases, as well as communicating with vendors and internal stakeholders, and any other duties as assigned.

The ideal candidates will be self-motivated, capable of completing assignments promptly and accurately and will demonstrate strong written and verbal communication skills. Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

Essential Qualifications

Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Job Duties

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payment to receivable due, and prepare receipts.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
• Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
• Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
• Develop spreadsheets for tracking, organizing, and reporting account related data.
• Perform data input and record, organize, track, report, and verify financial information.
• Reconcile bank statements, identify exceptions, and resolve routine problems.
• Compose correspondence and provide financial, accounting data, and other information.
• Process budget and accounting documents by encoding accounting distribution data.
• Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
• Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
• Assign a budgetary account code and post to revenue and receivable accounts.
• Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
• Prepare and make daily deposits and balance monies, journals, and deposit forms.
• Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
• Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
• Access account information to respond to inquiries from clients or vendors.
• Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
• Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
• Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
• Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
• Interpret and explain regulations, policies, procedures, and guidelines.
• Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
• Authorize payments within designated authority.
• Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
• Assist in developing procedures to implement or improve work processes.
• Perform related duties as assigned.

Knowledge, Skills, and Abilities

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Knowledge of: Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data. Bookkeeping methods and procedures related to monitoring contracts and grant spending.

Ability to: Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants. Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures. Review accounts documents prepared by others; reconcile accounts using automated systems.

Recruiter Contact Information: Susan Ashley – q.ashley@admin.nv.gov

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Please send direct Inquiries or correspondence to the recruiter listed on this announcement.