Hiring a Recruiting Coordinator!

Job Description

The Recruiting Coordinator supports a high-volume talent acquisition function by coordinating interviews and assessments, managing candidate communications, and facilitating a smooth pre-employment and onboarding process. This role works closely with recruiters, hiring managers, candidates, and HR partners to ensure an organized, efficient, and professional hiring experience. The position offers an excellent opportunity for an early-career recruiting professional to gain end-to-end exposure to Talent Acquisition within a fast-paced, recognizable NYC-based organization.

Responsibilities

• Coordinate interviews, assessments, and meetings between candidates, recruiters, and hiring managers across Corporate and Operations roles.
• Manage candidate communications throughout the hiring process, including scheduling, confirmations, follow-ups, and general inquiries.
• Support pre-employment and onboarding activities, including background checks, I-9 verification, documentation collection, and HRIS data entry.
• Maintain accurate and up-to-date candidate and requisition information within the ATS and HRIS systems.
• Track onboarding progress and monitor key recruiting metrics to support reporting and continuous improvement.
• Coordinate job fairs, hiring events, and other talent attraction initiatives to support high-volume hiring needs.
• Provide a high-touch, professional candidate experience from initial contact through onboarding.
• Collaborate closely with recruiters, hiring managers, and HR partners to ensure alignment on hiring needs, timelines, and candidate status.
• Manage multiple scheduling and coordination priorities simultaneously while maintaining strong attention to detail.
• Utilize Excel and other tools to support tracking, reporting, and organization of recruiting activities.

Qualifications

• 12 years of experience in Recruiting Coordination, Talent Acquisition, Human Resources, or onboarding.
• Experience supporting high-volume recruiting activity.
• Hands-on experience with interview scheduling and candidate communication.
• Onboarding experience, including I-9 processing and background check coordination.
• Experience using Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS).
• Strong Microsoft Excel skills, including tracking and reporting capabilities.
• Strong organization skills with excellent attention to detail.
• Effective verbal and written communication skills.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Customer service mindset with a professional and polished approach when interacting with candidates and internal stakeholders.

Work Environment

This is a fully on-site role based in the Bronx, NY, working Monday through Friday from 9:00 a.m. to 5:00 p.m. The environment is fast-paced and collaborative, with frequent interaction with recruiters, hiring managers, candidates, and HR partners. The role operates within a corporate setting that supports both Corporate and Operations functions, using ATS and HRIS platforms along with Microsoft Office tools, particularly Excel, to manage recruiting and onboarding activities. The position offers exposure to high-volume recruiting processes and provides a strong foundation for growth within Talent Acquisition.

Job Type & Location

This is a Contract to Hire position based out of Bronx, NY.

Pay and Benefits

The pay range for this position is $27.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 24, 2026.

Workplace Type

This is a fully onsite position in Bronx, NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.