Project manager (not it)

Position Summary

We are seeking a highly organized & proactive Project Manager to oversee the end-to-end coordination & execution of tradeshow exhibits, from initial design through final production. This role will serve as the primary point of contact between internal stakeholders & external vendors, ensuring that all projects are delivered on schedule, within budget, aligned with the defined scope, & to the highest quality standards.

Key Responsibilities

• Serve as the primary point of contact for internal teams & manage all external communication with contractors/suppliers.
• Take full accountability for project timelines, budgets, & overall project execution.
• Identify, source, & procure components/materials required for the execution of the project.
• Collect & verify all the information required to process and execute contracts.
• Review all project-related contracts before client approval to ensure scope of work and timelines.
• Monitor the development of construction & setup drawings to ensure accuracy & timely delivery.
• Schedule & lead Pre-Engineering and Put to Work meetings.
• Attend and contribute to Design Collaboration, Loadout, & Pre-Setup Lead Call meetings.
• Coordinate cross-functional teams to ensure project milestones are met efficiently & effectively.

Qualifications

Education & Experience

• Bachelor’s degree preferred.
• Tradeshow and/or event management experience preferred.
• Minimum of 3 years of project management experience.

Skills & Competencies

• Communication: Clearly conveying ideas, expectations, & feedback to team members & stakeholders. Active listening & adapting communication style to different audiences.
• Problem-Solving: Identifying issues early & developing creative, practical solutions.
• Time Management: Prioritizing tasks, managing deadlines, & ensuring efficient use of resources.
• Adaptability: Staying flexible & calm under pressure, especially when project scopes/timelines shift.
• Conflict Resolution: Navigating disagreements diplomatically & maintaining team cohesion.
• Collaboration: Working effectively across departments & with diverse teams.
• Attention to Detail: Ensuring accuracy in planning, documentation, & execution.
• Negotiation: Balancing stakeholder needs, managing vendor contracts, & aligning expectations.
• Technical: Strong ability to read & interpret engineering/construction drawings & documents.

Work Environment

This is a full-time, on-site position based in our office. Schedule: Standard hours are Monday – Friday, 8:00 AM – 5:00 PM, with occasional overtime required to meet project deadlines and support event execution. We offer a flexible, open office setting that encourages collaboration & creativity while supporting individual focus. Team members enjoy a dynamic space designed for both teamwork & independent work styles.

Travel Requirements

This role requires less than 10% travel, primarily in support of large-scale client needs or major events.