Project assistant

Under the direction of the Project Manager, the Project Assistant is responsible for various clerical and administrative functions ensuring projects are delivered on time and within budget requirements.

Duties/Responsibilities:

• Setting up new project files
• Enters and maintains critical project file information
• Issues subcontracts & update compliance
• Maintain change management tracking and issue change orders
• Maintains project documentation and reporting forms
• Files preliminary lien and completion notices
• Correspond with field employees
• Other duties as assigned

Required Skills/Abilities:

• Effective and professional communication with clients, subcontractors, and management team
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Solid understanding of construction terminology and processes
• Self-starter, someone who takes initiative and can work independently
• Ability to manage multiple large-scale projects simultaneously
• Ability to quickly learn and understand new software
• Proficient with Microsoft Office Suite

Education and Experience:

• High School Diploma
• Two years’ experience of high-level administrative responsibilities
• Prior experience in the construction industry preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.