Program manager

Summary

The Program Manager plays a pivotal role in operationalizing grant-funded educational initiatives at Bowling Green State University. This position oversees day-to-day program administration, coordinates professional development (PD) events, manages participant incentives and grant budgeting, and maintains strong partnerships with K-12 school districts and community organizations.

Essential Functions

Budgeting, Financial Coordination & Compliance

• Coordinate the procurement of program materials, equipment, and workshop supplies in adherence to university procurement policies.
• Process participant stipends, travel reimbursements, and honorariums through appropriate BGSU financial systems.
• Track line-item expenditures and reconcile internal financial records with BGSU Post-Award / Grants Accounting monthly to ensure grant compliance.
• Assist in generating budget reconciliation reports and gathering financial documentation for grant funders and auditors.

Event Logistics & Media Design

• Plan and execute end-to-end logistics for on- and off-campus PD workshops, meetings, and conferences (room reservations, AV, catering, participant materials).
• Schedule and support all staff and participant meetings; record, distribute, and archive detailed meeting minutes and follow-up communications.
• Design professional print and digital materials using tools like Canva to promote program events and research findings.
• Maintain active communication channels, including the dedicated program email, social media pages, and BGSU website content.

School Partnerships & Educator Outreach

• Lead participant recruitment efforts for PD sessions and related research studies across target K-12 school districts and partner organizations.
• Serve as a responsive main point of contact for participating educators, district leaders, non-profit partners, and BGSU offices.
• Maintain accurate participant database records to ensure compliance, track attendance, and support program evaluation efforts.

Evaluation & Research Support

• Collaborate with the program evaluation team to distribute survey instruments, collect participant data, and maintain organized data repositories.
• Assist in drafting annual impact reports, compliance summaries, and funding proposals/grant applications.

Minimum Qualifications

The following Degree is required: Bachelor’s degree

The following Experience is required: 2 years of experience in program administration, event planning, or grant management (experience in higher education or K-12 settings preferred).

Additional Information

Knowledge, Skills, Abilities

• Technical Skills: Proficiency with design tools (e.g., Canva).
• Familiarity with survey and data tools (e.g., Qualtrics, Excel, Google Workspace).
• Experience with university management/financial systems (e.g., Chrome River, Canvas, or similar systems) is a plus

Core Competencies:

• Excellent written and verbal communication, strong organizational skills, high attention to detail, and a collaborative mindset.

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by September 14, 2026.

Required Application Materials & Evaluation

Experience must be fully documented on the official application. The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate. Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads Required: Resume (for supplemental information only) Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents