Operations manager - administrative assistant

Operations Coordinator/Administrative Assistant

About the Role

A residential construction company is seeking a highly organized and dependable Operations Coordinator/Administrative Assistant to support daily business operations. This position plays a key role in keeping projects, scheduling, communication, and office systems running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment.

Preferred Traits

• Self-starter mentality
• Problem-solving mindset
• Reliable and punctual
• Comfortable handling multiple priorities
• Positive team-oriented attitude

Coordinate schedules for projects, subcontractors, and inspections. Answer calls, emails, and client inquiries professionally. Maintain project files, contracts, permits, and documentation. Track materials, deliveries, and job progress updates. Support office organization and administrative processes. Help manage calendars, appointments, and internal communications. Assist ownership and the project manager with daily operational tasks.

Previous administrative, operations, or office experience preferred. Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to work independently and meet deadlines. Professional attitude with strong attention to detail.