Job Summary

The Administrative Assistant will provide on-site administrative support for Technology Organization Field Operations in the Mississippi and Mobile regions. Based in Gulfport, this role will report to the local Field Operations Supervisor and support day-to-day operations, projects, employees, and leaders across both regions.

Key Responsibilities

• Process employee time and maintain required timekeeping reports.
• Prepare and reconcile employee expenses, procurement card statements, invoices, and office administration expenses.
• Coordinate utility bill processing and related usage tracking for Mississippi locations.
• Maintain employee training records, group schedules, calendars, and local conference room calendars.
• Plan meetings and departmental events, including room scheduling, video conferencing, catering, and other arrangements.
• Arrange business travel for supervisors and staff.
• Prepare presentations, reports, correspondence, and other business documents.
• Order and maintain office supplies, leased equipment, safety glasses, safety gloves, and other operating materials.
• Support local safety and compliance administration, including schedules, inventories, and fire extinguisher tracking.
• Provide general office support, including mail distribution, document handling, phone coverage, filing, and copying.
• Support special projects and provide backup administrative coverage for Field Operations as needed.

Education and Experience

High school diploma or equivalent required; college degree preferred. Two or more years of administrative support experience preferred. Experience supporting a large department, operations team, or customer service organization is highly desired.

Work Requirements

This is an on-site position in Gulfport, Mississippi, five days per week. Approximately 20% travel is required to support the Mississippi and Mobile regions.