Office Specialist II

FT / PT Status – Full-Time

Benefits Eligibility – This position is eligible for a full benefits package.

Salary – $15.87 - $29.79 Hourly Wage

Remote Work / In-Office – In-Office / On-Site

Recruiter – Chelsea Rodemack | crodemack@utah.gov

Application Deadline – 11/27/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

Make an Impact with the Utah National Guard

The Utah National Guard is seeking an organized, detail-driven professional to serve as an Office Specialist II supporting our dynamic Energy and Sustainability Program. In this role, you will provide critical operational and administrative support directly to the Energy Manager across an expanding statewide facility footprint. If you excel in record management, data reconciliation, and exercising independent judgment in a fast-paced public service environment, this is your opportunity to build a rewarding career with the State of Utah.

Key Responsibilities

• Utility & Rebate Administration: Verify and audit complex utility accounts, prepare and execute timely energy rebate filings, and assist with utility budget tracking
• Data Reconciliation & Federal Compliance: Assist with tracking sustainability data and reconciling energy consumption metrics to meet increasingly complex federal reporting mandates and ensure full audit readiness
• Records Digitization & Management: Lead initiatives to organize, scan, label, and digitize legacy records, establishing reliable digital filing structures for streamlined retrieval and reporting
• Quality Assurance & Verification: Perform detailed data entry and dual-entry quality checks comparing source invoices and utility documents against input systems to ensure complete accuracy
• Reports & Communications: Retrieve database information to prepare and format routine and specialized administrative reports, draft official correspondence, and serve as a reliable liaison for internal personnel and external utility partners
• Office & Workflow Coordination: Apply independent judgment to interpret and implement agency rules, policies, and procedures, prioritize daily administrative workflows, and maintain comprehensive office files.

Qualifications

Minimum Qualifications:

• Demonstrated experience performing advanced clerical or office support duties requiring independent judgment and high attention to detail
• Proven proficiency in spreadsheet management, data entry, automated verification, and database report generation
• Experience preparing, auditing, and reconciling financial or technical records (such as invoices, accounts, or utility data)

Preferred Qualifications:

• Prior experience with utility billing reconciliation, rebate submissions, or facilities/energy management tracking
• Direct experience digitizing physical archive files and managing electronic record systems.
• Familiarity with state or federal reporting compliance standards

Working Conditions & Physical Demands

Work Environment: Typical office setting with everyday risks, adequately lighted, heated, and ventilated

Physical Requirements: Primarily sedentary work with occasional walking, standing, bending, and light lifting or carrying associated with standard office supplies and filing activities.

About the Role

Location – 17800 Camp Williams Rd, Bluffdale, Utah, 84065, United States

Background Check Required – You must successfully pass a criminal history check.

Drug Test Required – No

Schedule Code – B - Competitive Career Service

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information click here.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.