Office manager

Job Details:

Job Location: Administrative Office - Blue Bell, PA

Education Level: 2 Year Degree

Salary Range: $24.00 - $26.00 Hourly

Travel Percentage: Negligible

Job Shift: Day

Position Description:

Office Manager Classification: Non-Exempt

Effective Date: Delta Mission and Values

Delta’s Mission: To enrich the lives of individuals and families through outstanding community-based support and mutually rewarding relationships.

Values: Customer Focus, Teamwork, Stewardship, and Excellence

Position Summary

The Executive Receptionist & Office Coordinator serves as the primary face and voice of the organization at the front desk while providing essential administrative support to C-suite executives and managing day-to-day office operations. This role ensures an exceptional, professional front-desk environment, maintains seamless daily workplace operations, and assists executive leadership with calendar management, communication, and high-level administrative tasks. This position is based out of our Blue Bell, PA office.

Reports to: Chief Financial Officer

Duties and Responsibilities

• Support day-to-day office processes to ensure organizational efficiency and smooth office functioning.
• Monitor office and breakroom inventory, proactively order supplies, and manage purchase requisitions within budget guidelines.
• Oversee office equipment maintenance (copiers, printers, phone systems) and liaise with facility vendors and service providers.
• Distribute petty cash, expense checks, and manage administrative logs and tracking records.
• Safeguard data security, integrity, and absolute confidentiality regarding organizational and executive matters.
• Maintain compliance with company safety protocols and participate in continuous quality improvement initiatives.
• Provide confidential administrative support to C-suite executives, including managing complex calendars, appointments, and meeting schedules.
• Prepare, transcribe, and edit high-level executive correspondence, slide decks, and reports as requested.
• Plan and execute executive meetings, board meetings, employee celebrations, and company events (both on-site and off-site).
• Coordinate executive travel arrangements, meal bookings, and itineraries as needed.
• Draft and distribute monthly company newsletters, executive announcements, and internal communications.

Requirements

Work Arrangement: 100% Onsite in Blue Bell, PA (Monday through Friday).

Excellent verbal and written communication skills with a refined, professional demeanor. Exceptional multi-tasking, prioritization, and time management skills under tight deadlines. Ability to maintain strict confidentiality and exercise sound judgment when supporting high-level executives. Fully proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and quick to learn new office software. Strong capability to build collaborative relationships across diverse teams and executive tiers. Valid driver’s license and reliable transportation for local office errands.

Qualifications:

Education: Associate degree, 60+ college credit hours, or equivalent professional experience required.

Experience: 3+ years of experience in an administrative role, front desk reception, or C-suite/executive support.