Office manager and bookkeeper

Benefits:

• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing
• Training & development
• Vision insurance
• 401(k)
• Bonus based on performance
• Competitive salary
• Dental insurance
• Flexible schedule

Job Summary

Tampa, Florida based engineering and environmental firm looking for an Office Manager and Bookkeeper, who will ensure the efficient day-to-day administration of the office while managing core accounting and financial tasks. This role requires a highly organized professional capable of balancing administrative support, human resources coordination, and accurate financial reporting.

Responsibilities

Bookkeeping & Accounting

• Accounts Payable/Receivable (AP/AR): Process vendor invoices, issue payments, track customer billings, and follow up on overdue accounts.
• Reconciliation: Perform monthly bank and credit card reconciliations.
• Payroll Support: Assist with or manage semi-monthly/weekly payroll processing, tracking hours, and commission administration.
• Financial Reporting: Prepare basic financial statements, cash flow reports, and ledger updates for management.

Office Management & Administration

• Daily Operations: Oversee front-office operations, manage incoming correspondence, and direct phone inquiries.
• Inventory & Supplies: Monitor office and kitchen supply inventory; place reorders as needed.
• Vendor & Facility Coordination: Maintain relationships with building management and office equipment vendors (copiers, internet, etc.).
• Scheduling & Meetings: Coordinate team calendars, schedule internal meetings, and prepare meeting spaces or agendas.

Human Resources & Onboarding

• Employee Onboarding: Assist with new hire paperwork, setup, orientation, and policy reviews.
• Record Maintenance: Keep personnel files and employment records organized and confidential.

Qualifications

• Experience: 2–5 years of combined experience in office administration and bookkeeping.
• Software Proficiency: Strong proficiency in QuickBooks (Desktop or Online) and Microsoft Office Suite (Excel, Word, Outlook).
• Organizational Skills: Exceptional time-management abilities with strict attention to detail and accuracy.
• Communication: Excellent verbal and written communication skills for interacting with clients, vendors, and staff.
• Education: High school diploma required; associate or bachelor’s degree in business administration, accounting, or a related field is preferred.