Office Assistant

Mackie Wolf Zientz & Mann is looking for an office coordinator to join our team to help keep our very busy office and legal staff in order!

Summary/Objective

Achieve Firm organizational efficiency by maintaining in-office administrative procedures and functionality, including incoming correspondence and communications for the Little Rock Office.

Essential Functions

• Coordinate administrative functions of the Little Rock office space, contacting building management timely for maintenance concerns.
• Ensure a personal and friendly experience for anyone coming into the office, maintaining complete accessibility in both availability and warmth of character: Check-in clients, guests, and others into building/floor per Firm’s security policy.
• Ensure office efficiency by maintaining appearance and functionality of all common areas, including maintenance of office equipment for uninterrupted function.
• Manage incoming correspondence to the Firm, including timely distribution of incoming mail (USPS, UPS and FEDEX).
• Coordinate with the Team to assist with outbound mail (USPS, UPS and FEDEX).
• Coordinate with the Team to assist with the copying, scanning and uploading of documents into the case management system.
• Maintain common office schedules, such as conference room schedules, kitchen clean-outs, moves, adds and changes to workstations, providing answers, resources and solutions as requested.
• Provide administrative support to additional departments as needed.