OFFICE & INVENTORY COORDINATOR – MCDYER TOOLS

Position Type: Part-Time (with opportunity to grow into Full-Time)
Reports To: Owner / Operations Manager
Location: McDyer Tools – locations

POSITION OVERVIEW

The Office & Inventory Coordinator plays a key supporting role in ensuring the smooth day-to-day operations of McDyer Tools. This position bridges administrative support with hands-on organization of inventory, warehouse, and truck logistics. Starting as a part-time role, this position offers the opportunity to grow into a full-time operations and administrative position as responsibilities expand.

KEY RESPONSIBILITIES

INVENTORY & SHOP ORGANIZATION

• Reconcile inventory records with actual stock on hand (daily, weekly and monthly).
• Maintain organization and cleanliness of warehouse, shop, and storage areas.
• Assist in loading/unloading deliveries and maintaining proper labeling and placement of tools and equipment.
• Monitor inventory levels and communicate replenishment needs to management.
• Track and record tool movements between trucks, shop, and customers.

TRUCK ORGANIZATION & SUPPORT

• Maintain clean, well-organized trucks, ensuring all inventory and display items are in proper condition.
• Assist in periodic truck restocking and product rotation.
• Help prepare truck displays for promotions, new products, and seasonal campaigns.

ADMINISTRATIVE & MANAGEMENT SUPPORT

• Provide general secretarial and bookkeeping assistance (filing, data entry, recordkeeping, invoice tracking).
• Support management with scheduling, documentation, and customer correspondence as needed.
• Prepare reports or spreadsheets to track expenses, inventory, and orders.
• Assist with vendor communication and coordination of deliveries or returns.

BOOKKEEPING & OFFICE DUTIES

• Enter purchase orders, receipts, and basic accounting entries.
• Reconcile receipts and invoices for accuracy.
• Maintain organized paper and digital filing systems.
• Assist with basic payroll or expense tracking as needed.

SHOP CLEANLINESS & EFFICIENCY

• Maintain a clean, safe, and organized workspace at all times.
• Identify and implement small improvements that enhance workflow efficiency.

DESIRED SKILLS & QUALIFICATIONS

• Strong organizational skills and attention to detail.
• Basic bookkeeping or QuickBooks (or willingness to learn).
• Comfortable working in both office and shop environments.
• Reliable, self-motivated, and able to manage multiple priorities.
• Clear communication skills and a professional demeanor.
• Familiarity with tools or mechanical environments a plus (Snap-on experience ideal).

PROGRESSION PATH (PART-TIME → FULL-TIME)

Phase Hours/Focus Key Milestones Phase 1: Onboarding (0–6 months) 10–20 hrs/week Learn inventory system, organize truck and shop, assist with bookkeeping setup. Phase 2: Proficiency (6–12 months) 20–30 hrs/week Independently manage inventory reconciliation and weekly reporting; take on more admin support. Phase 3: Expansion (12–24 months) 35–40 hrs/week Full-time operations support—lead shop organization, manage inventory systems, and assist directly in business operations.

COMPENSATION & BENEFITS

• Competitive hourly wage based on experience.
• Performance-based growth opportunities.
• Potential for full-time transition with additional responsibilities and benefits.