Medical program coordinator

Benefits:

• Paid time off
• 401(k)
• Company parties
• Dental insurance
• Free food & snacks

Position Description:

Medical Program Coordinator_Kentucky

FSLA Classification: Exempt

Reports To: Executive Director or Area Supervisor

Job Summary

The Medical Program Coordinator is responsible for coordinating and supporting the healthcare-related needs of individuals receiving services. The position works closely with individuals served, families/guardians, direct support professionals, program leadership, pharmacies, and healthcare providers to promote continuity of care and accurate health-related documentation.

Essential Job Functions

• Keep staff well informed regarding health related problems of the individual served; discussing reasons for treatments, medications, etc. with the appropriate parties.
• Maintain an open relationship between self and all other staff members.
• In-service staff on medically-related issues as required.
• Ensure that all policies, procedures, regulations, and guidelines are followed per federal, state and agency requirements.
• Be available to assist program staff as needed.
• Conduct monthly home visits to review medical documentation and complete samples of medication passes.
• Conduct monthly chart audits for issues with follow up.
• Collaborate with interdisciplinary teams and care coordinators to input recent data and update the Health Risk Screening Tool (HRST).
• Complete cycle fill(s) medications monthly.
• Order medications and check for accuracy.
• Manage pharmacy issues.
• Review Medication Reports (MAR) monthly.

Qualifications and Experience

• High school diploma or GED required; associate degree or coursework in healthcare, human services, social services, medical administration, or a related field preferred.
• At least two years of experience in developmental disabilities, residential services, medical coordination, or a related human-services setting preferred.
• Experience coordinating medical appointments, maintaining health records, communicating with healthcare providers, or supporting medication-management systems preferred.
• Ability to successfully complete all required medication administration, health and safety, CPR/First Aid, infection control, and agency-specific training within required timeframes.
• Knowledge of or ability to learn applicable state waiver requirements, agency policies and procedures, person-centered practices, and documentation requirements.
• Ability to maintain and review health-related records, including physician orders, medication administration records (MAR/eMAR), appointment documentation, medication lists, pharmacy information, and follow-up recommendations.
• Ability to coordinate routine, specialty, dental, vision, laboratory, and other healthcare appointments and ensure required follow-up documentation is obtained.
• Strong organizational skills with the ability to maintain accurate records, track appointments and follow-up needs, meet deadlines, and communicate identified concerns promptly.
• Basic computer proficiency and ability to utilize electronic health records, medication administration systems, email, and other agency-required documentation platforms.
• Ability to maintain confidentiality and comply with HIPAA, agency confidentiality requirements, and applicable regulations.
• Must demonstrate professionalism, dependability, attention to detail, sound judgment, and effective verbal and written communication skills.

Physical Requirements

• Constantly moves about to coordinate work
• Regularly works in fast pace environment with multiple task deadlines
• Regularly moves and positions objects weighing up to 50 pounds
• Occasionally exposed to viruses and infectious conditions
• Constantly alert and observant during working hours

Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

Special Requirements

• May be required to attend seminars or job-related training courses.
• Must have understanding, patience, and tact in dealing with individuals with intellectual and developmental disabilities.
• Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities.

Supervisor Requirements

Will Supervise

Employment Variables

• Must meet agency requirements regarding background checks, abuse/neglect registry checks, drug screening, driving record, and other pre-employment requirements, as applicable.
• Valid driver's license and reliable transportation may be required based on assigned responsibilities.
• May be asked to work some evenings and weekends when required.

Working Environment

May be required to work in a variety of settings and environments both indoors and outdoors