Mechanical Engineering Administrative Assistant

Rose-Hulman Institute of Technology has an opening in the Department of Mechanical Engineering as an Administrative Assistant. We have been ranked No. 1 among U.S. engineering colleges by the U.S. News & World Report Best Colleges Guide for the last 28 consecutive years.

This role serves as the primary administrative support for the Department of Mechanical Engineering, providing a wide range of clerical, departmental, and student support services. Responsibilities include answering, screening, and directing telephone calls and walk-in inquiries; greeting visitors; and providing general information to students, faculty, staff, and the public. The Administrative Assistant prepares routine correspondence, maintains electronic filing systems, and copies, collates, assembles, and distributes departmental materials. The Administrative Assistant is responsible for hiring student graders and Teaching Assistants (TAs), reviewing and approving student worker timesheets, tracking department spending, coding departmental expenses and submitting monthly expense reports.

The Administrative Assistant also supports departmental programs, projects, and events by coordinating registrations, scheduling presenters, arranging food and beverage services, and preparing program materials. Other responsibilities include assisting with academic coordination, student registration processes, textbook management, and incident reporting. The position is responsible for maintaining established records and filing systems through regular data collection, record maintenance, and data entry.

In support of departmental operations, the Administrative Assistant schedules appointments and meetings, reserves meeting spaces, maintains electronic calendars, and coordinates travel arrangements as requested. This position requires strong organizational, communication, and customer service skills, along with the ability to manage multiple priorities while providing professional and efficient administrative support to the department.

Qualified candidates will hold a High School Diploma and two to three years of professional work experience.

In addition to the required qualifications, preferred candidates will also demonstrate excellent verbal and written communication skills, excellent interpersonal and customer service skills. Preferred candidates will also be proficient in Microsoft Office Suite or related software, be comfortable learning and adapting to new processes and systems, have excellent organizational skills and attention to detail with advanced understanding of clerical procedures and systems such as recordkeeping and filing as well as have the ability to work independently.

At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including a variety of health benefit options; voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources; participation in Tuition Exchange; a generous and flexible paid leave program and dedicated time for professional development. As a Rose-Hulman employee, you will also enjoy access to full-service fitness facilities and programming; a performing arts center featuring national touring acts and campus productions; and access to state-of-the-art labs, facilities, and equipment. All employees experience opportunities to have an impact on student lives and be part of a greater purpose through multidisciplinary project collaboration that can have a global impact as well as receiving continual encouragement and support of philanthropic and volunteer opportunities.

Rose-Hulman Institute of Technology is a STEM (Science, Technology, Engineering, and Mathematics) focused institution, whose students’ education and success are the nucleus of everything we strive for. We support and recognize excellence in teaching, learning, innovation, and intellectual growth of our students, faculty, and staff. Our campus culture is student-focused, welcoming, and inclusive. Here, we believe that every employee has a role to play in the mission of the institute: to provide our students with the world's best undergraduate science, engineering, and mathematics education in an environment of individual attention and support.

Located on the banks of the Wabash River and conveniently located within driving distance of seven major cities, Terre Haute is a vibrant community with a revitalized downtown, museums, parks, four higher ed institutions, a rich historical past, and dynamic food, music, and arts scene.

Pay range is $19.23 – $21.63 (or $40,000 - $45,000 annually). Pay is competitive. A higher pay may be negotiated based on experience and qualifications.

Rose-Hulman conducts background checks for all prospective employees, including criminal history, education, social media, employment, driving records, and reference checks, where relevant to job duties. The scope depends on the role's responsibilities and Institute necessity. Information from background checks will be used solely to assess a candidate's suitability for employment, ensuring a safe and productive workplace, and will be handled in compliance with federal and state laws.

Applications: Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, HRApply@rose-hulman.edu, for questions.

This position is not eligible for work visa sponsorship at this time.

EEO

Rose-Hulman Institute of Technology is an equal opportunity employer. It is the Institute’s policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.