Legal support assistant

CSI Leasing, Inc. (CSI) is one of the largest independent equipment leasing specialists in the world, with operations across the Americas, Europe and Asia Pacific. Customers turn to CSI for superior service from industry specialists. We are their resource, not only for financial solutions, but for help with asset management, end-of-life data security, disposal and more – all on a global scale. CSI has been investing in our customers' technology solutions for five decades. CSI is a wholly owned subsidiary of Tokyo Century Corporation.

Job Description:

The Legal Support Assistant role is essential to the Legal Department. A Legal Support Assistant divides their time between managing the Legal Department’s physical records and preparing, filing, and monitoring lien filings while working closely with the Legal Assistants, attorneys and managers on other documents as needed. The role helps ensure the Legal Department provides high-quality, accurately formatted and proofread documents to our customers.

Key Responsibilities:

• Prepare and file UCC (U.S.), PPSA (Canada), and PPSR (Australia/New Zealand) lien filings, including amendments, continuations, and terminations
• Confirm that each filing has been accepted by the correct filing office and save the acknowledgment to the appropriate file
• Track filing expiration dates to identify any lien filings that need a continuation
• Prepare and file continuation statements before filings lapse, so CSI’s security interests remain perfected
• File and index documents in the appropriate client and contract folders, both physical and digital, using records management software
• Assist Legal Assistants with formatting various documents, including but not limited to, Excel spreadsheets
• Retrieve on-site files for legal staff or managers in other departments and provide virtual access to records on request
• Prepare files for offsite storage, including inventorying, labeling, and tracking boxes

Qualifications:

Education & Experience

High school diploma or GED

1+ year of office, administrative or records experience preferred; experience in a legal or financial services environment is a plus

Experience with UCC filings is helpful but not required; training provided.

Skills:

• Proficient with Microsoft Word, Excel, and other Microsoft products
• Comfortable using Adobe Acrobat and scanning equipment
• Familiarity with DocuSign or similar e-signature platforms preferred
• Ability to follow established procedures, take direction from multiple team members, and ask questions when unsure
• Skilled in document formatting, editing, and accurate data entry
• Strong attention to detail and ability to track recurring filing deadlines accurately
• Familiarity with file room procedures and records management
• Ability to prioritize tasks and manage competing deadlines
• Strong interpersonal, written, and verbal communication skills
• Ability to interact professionally with attorneys, staff, and all levels of management

Physical and Work Environment Requirements:

• Must be able to lift or carry 25lbs.
• Must be able to sit and/or stand for long periods of time, requires some walking bending, kneeling, crouching and reaching overhead to obtain physical files.

Value-added Benefits:

• Competitive pay & benefits that may include the following:
• Medical, dental, and vision coverage for you & your family
• Virtual medical and mental health care coverage
• Company matched 401(k) retirement savings account
• Paid Time Off
• On-site fitness center
• Wellness program

We are an equal opportunity employer committed to workforce diversity.

Equal Opportunity Employer, including disability/vets