Legal sr on-site svcs spec | 26727

Summary

Manager Job Description:

Pay Rate: $19.00

Driving Required: NO

Dress Code: Business casual

COVID requirements: None

Duties for this position include processing incoming and outgoing mail, completing any printing/scanning/copying jobs as they come in throughout the day, frequently checking mailstops throughout the building and bringing any mail to the copy center for processing, and covering breaks for reception. Someone who will succeed in this role has worked in a mail room, staples copy center etc. Has knowledge of adobe acrobat (PDFs) and some excel. Customer service experience is required. Lifting won't be over 50lbs., if lifting over 50 lbs is needed assistance will be available. The role will require some frequent standing. Hand deliveries to banks/courthouse and other offices as needed in a 2mile radius of our office. There is opportunity to become perm with the right candidate.

The client name is: Pierce Atwood LLP.

The main worksite address will be: 254 Commercial Street, Portland, ME 04101 and parking is the responsibility of the candidate.

Shift timing: 9:30 AM to 6:00 PM (Mon to Fri)

Job Type: Temporary to perm

Roles & Responsibilities

• Provides consistent and high quality standard of food and beverage set up/service to clients, ensuring smooth delivery of conference and function services.
• Sets up and breaks down conference rooms according to event orders as well as maintains cleanliness standards for kitchens, equipment and meeting rooms.
• Assembles and arranges conference equipment in function and conference rooms per event requirements.
• Disassembles conference rooms at appropriate break down times.
• Office maintenance, including, but not limited to: trash removal, cleaning, ordering and restocking kitchens, pantries, supplies, etc.
• This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distributing and handling incoming and outgoing mail.
• This position reports directly to the Site Manager or Assistant Site Manager, depending on site personnel configuration.
• Ensure excellent and professional client service at all times.
• Lead in coordinating meeting rooms and events.
• Ability to train team members on responsibilities and tasks associated with the position.
• Conference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins, etc.).
• Undertake general waiting and service duties of food and beverages.
• Follow hygienic food and beverage handling procedures.
• Provide general assistance in cleaning kitchen and function areas, as directed.
• Manage conference/hospitality calendar, greet clients and guests.
• Conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds).
• Flip chart, white boards and cork board set-up and assembly.
• Food preparation set-up & break down for client meetings, parties & company events.
• Maintaining kitchens and cleaning kitchen equipment including coffee machines, refrigerators, microwaves, ice machines, etc.
• Loading dishwasher with items used by the client personnel.
• Ordering and keeping track of inventory for supplies, food, beverages, etc. for kitchens, conference rooms and pantries.
• Maintain occasional cleaning duties as needed in the office or building locations (i.e. trash removal, dusting, cleaning and restocking restrooms break rooms, sweeping and mopping floors, vacuuming, window washing).
• May perform general clerical, copy center, mail and delivery duties such as distributing office supplies, packages, fax transmissions and mail to company personnel and/or designated drop-off points as required.
• Performs other job duties as assigned.

Minimum Qualifications

Requires high school diploma or GED and 1-2 years of related work experience. Minimum of 2 years experience in legal industry is highly desired. ABILITY TO PROVIDE AN EXCELLENT CUSTOMER EXPERIENCE, UTILIZING STRONG CUSTOMER SERVICE, PERSONAL AND COMMUNICATION SKILLS. Some related copy job experience is preferred. May require valid driver’s license and minimum levels of auto insurance coverage per Ricoh. Working knowledge of copier and other related equipment and repair is preferred. Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow. Requires knowledge and understanding of shipping/receiving procedures. Basis electronics knowledge is preferred. Possesses ability to work independently and flexibly to complete projects. Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials. Possesses ability to comprehend instructions concerning mail delivery. Possesses troubleshooting and problem-solving skills. Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications. Possesses excellent customer relations skills and excellent verbal communication skills.