Legal Secretary #4129, #4132

Lawyer Regulation | Fort Lauderdale

Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education:

High School Diploma (or its equivalency).

Required minimum professional work experience:

Five (5) years of progressively responsible secretarial experience.

Essential Duties and Responsibilities:

• Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)
• Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
• Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
• Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.
• Answers telephone and makes case notes in the case management system regarding call.
• Receives and scans incoming mail into case management system. Prepares outgoing mail.
• Handles public record requests in GovQA.
• Prepares bar counsels’ travel requests and expense reports.
• Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).

Knowledge:

• Correct spelling, punctuation and grammar
• Standard business formats and styles
• Adobe Acrobat
• Legal terminology
• Style and format of legal pleadings
• Office procedures and practices
• Computers, printers, facsimile machines, copiers, scanners and postage meter.

Skills:

• MS Word
• MS Office (Outlook, Word and Excel)
• Use of personal computer
• Basic arithmetic

Abilities:

• Type sixty (60) correct words per minute
• Learn and work with various databases
• Pay attention to detail
• Type letters, memoranda and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Organize and prioritize work
• Communicate effectively and professionally, both verbally and in writing
• Handle multiple tasks
• Operate well under pressure and in a team atmosphere
• Tactfully manage difficult situations
• Demonstrate initiative in group projects and individual settings
• Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
• Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Fort Lauderdale, Florida and is not a remote position.