Legal practice assistant

Womble Bond Dickinson (US) LLP seeks a Legal Practice Assistant for its Wilmington, DE office to support attorneys in its Captive Insurance Team in the Corporate & Securities Practice Group. The specific duties of the Legal Practice Assistant are driven by the particular needs of the attorneys and legal team being supported.

In this position you would likely provide the following services:

• RESPONSIBILITIES: Coordinate new client and matter intake, including conflict checks, engagement letters, approvals, and status tracking
• Provide administrative support to attorneys, including document preparation, client communications, scheduling, and other daily tasks
• Maintain organized electronic client and matter files
• Anticipate attorney needs and provide proactive support based on knowledge of their practices and client preferences
• Manage calendars, meetings, travel arrangements, conferences, and continuing legal education registrations
• Coordinate and track annual client and business meetings for assigned attorneys
• Maintain accurate records, databases, spreadsheets, and contact information
• Assist with time entry, expense reporting, and other administrative processes
• Provide backup support to the Business Process Coordinator for billing activities and assist with billing-related tasks as needed
• Support client development initiatives, attorney projects, committee work, and other practice group operations while maintaining confidentiality and professionalism

REQUIREMENTS: Bachelor’s degree preferred and at least five years of related experience and/or training. Demonstrated writing and communication skills and documented interpersonal abilities. Strong analytical skills and ability to grasp new concepts quickly. Demonstrated organizational skills: responsive, efficient, independent, high energy and proactive in a very fast-paced environment with deadline pressures. Demonstrated proficiency in Microsoft Outlook, PowerPoint, Word, Excel and Adobe. Team player, able to interact effectively with all levels of the organization as well as external clients. Ability to present herself or himself professionally and understand the importance of confidentiality and highly sensitive, client- and firm-related information.