Human resources & office administrator

Job Details:

Job Location: ALM-Alexandria LA Corps - Alexandria, LA

Position Type: Full Time Regular

Salary Range: Undisclosed

Job Category: Human Resources

Schedule: Monday - Friday 8:00 am - 4:30 pm

This position is responsible for:

• Coordinates, administers, and monitors the day-to-day human resource operations for a large Corps including personnel records, promotions, transfers, terminations, grievances, worker’s compensation, pension and health plan matters;
• Processes and submits a variety of routine paperwork necessary for office operations, including finance and human resources processes;
• Processes HR and finance paperwork between the Corps and Divisional Headquarters.

Key Responsibilities:

• Monitors employee time and attendance records, advising employees when corrections are needed and follows up to ensure all electronic approvals are in place by established deadlines;
• Audits available leave balances for employees in accordance with established policies;
• Advises Corps Officer of consistent tardiness, excessive absences and other related attendance issues;
• Approves employee timecard changes in the absence of the manager;
• Corrects mis-punches; keys absences and punches manually if necessary to correct missed time reporting by the employee;
• Ensures employee time is entered into the electronic time keeping system in a timely manner to make the bi-weekly payroll data deadlines.
• Instructs and counsels supervisors and employees regarding The Salvation Army personnel policies and procedures;
• Instructs department heads of proper and effective hiring practices and employment issues.
• Prepares and processes all new hire paperwork; orients new employees to the personnel policies and procedures; establishes personnel file for new employees.
• Audits monthly enrollments, terminations, and changes to the Corps’ billing statement for The Salvation Army Health Plan for Divisional Headquarters.
• Conducts a recruitment program calculated to maintain a superior work force through job posting, advertising, interviewing, reference verification, background investigations, testing, and new employee orientation.
• Ensures the Corps Officer(s) is informed of significant problems that jeopardize the achievement of objectives, and those which are not being addressed by department heads/supervisors, particularly in personnel matters.

Physical Requirements & Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform mathematical calculations.
• Ability to sort and file documents alphabetically and numerically.
• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to employees requiring assistance.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Benefits:

• Health Insurance
• Voluntary Life Insurance
• PTO
• Holiday Pay
• Aflac Policies

WHAT WE ARE LOOKING FOR IN YOU:

• Two year degree from an accredited college or vocational school in Human Resources or a related field, and
• Two years experience performing personnel and administrative work, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

License & Certifications:

• Valid State Driver License.
• Eligible Driver Under TSA Driver Qualification Program

Equal Opportunity Employer: Veterans | Disabled