SUMMARY OF POSITION

This position is FLSA exempt and not eligible for overtime. Serves as a technical resource for multiple Human Resources functions, such as benefits administration; recruitment; FMLA and OFLA; safety; policy development and records administration. Routinely handles confidential information.

Performs position duties in a manner which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through willingness to assist and support co-workers, supervisors, and other work-related associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner. Demonstrates openness of constructive feedback and suggestions, in an effort to strengthen work performance. Contributes to a positive, respectful, and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services. This position is a Mandatory Reporter by statutory requirement.

ESSENTIAL JOB DUTIES

• 60% Recruitment
  • Coordinates the recruitment and selection process.
  • Recommends recruitment strategies and attends local job fairs.
  • Develops job announcements.
  • Reviews applications.
  • Coordinates interview processes.
  • New Employee Orientation.
  • Background checks.
  • Benefits enrollment.
• 20% Employee Records and Data
  • Processes personnel actions and maintains employee records.
  • Composes, proofs, and/or formats reports, documents, letters, and presentations.
  • Weekly vacancy/hiring update.
  • Union report.
  • Updates OEBB.
  • Monitors and implements agency-wide compliance and staff development training plans.
• 10% Protected Leaves
  • Determines eligibility for and coordinates FMLA and OFLA.
• 10% Internet/Intranet Updates
  • Maintains internal and external Human Resources websites.
  • Maintains SOP, Workflows, Management tools.
  • Updates staff directories.

OTHER JOB DUTIES

• 5% Assists Human Resources Manager with projects, studies, and reports, as assigned.
• 5% Performs other related duties as assigned by supervisor.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

Work is generally performed in an office environment with routine computer and telephone usage. Position requires sitting and typing for long periods of time. Position may require attendance at occasional evening meetings. Occasional travel throughout the three-county area may be required to pick up meeting supplies, run errands for the program, attend trainings, or visit other COG work sites.

SUPERVISION RECEIVED

Receives general supervision from the Human Resources Manager.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

Experience & Training

A Bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations, or a job-related course of study determined by the appointing authority; OR Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and one-year Human Resource experience. OR three years Human Resource paraprofessional or technical-level experience. The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience. Valid Certification as a SHRM Certified Professional awarded by a nationally recognized organization, substitutes for one year of human resource professional-level experience.

Knowledge, Skills, and Abilities

Practices involved in human resource functions. Principles and processes involved in business and organizational planning, coordination, and execution. This includes operational planning, resource allocation, staffing, leadership techniques and production methods. Numbers, their operations and interrelationships including arithmetic, algebra, statistics, and their applications. Structure and content of the English language such as, the meaning and spelling of words, rules of composition and grammar. Human behavior and performance, and mental processes as it applies to organizational behavior. Automated data systems and associated software such as spreadsheets and word processing or tracking databases. Communicate effectively with others in writing based on the needs of the audience. Talk to others to effectively convey information. Use tact and diplomacy with individuals from diverse backgrounds. Understand written sentences and paragraphs in work related documents. Identify the nature of problems. Find and identify essential information. Approve requests, handle paperwork, and do day-to-day administrative tasks. Use logic and analysis to identify the strengths and weaknesses of different approaches. Make judgements about or assess the value, importance or quality of things or people. Evaluate information against a set of standards and verify that it is correct. Identify underlying principles, reasons, or facts by breaking down information or data into separate parts. Compile, code, categorize, calculate, tabulate, verify or process information or data. Develop constructive and cooperative working relationships with others.

Licenses, Certificates, & Other Requirements

Possession of a Valid Oregon Driver’s License, or the ability to obtain reliable transportation in order to travel throughout the area. Position requires successful completion of a criminal and abuse history check. This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Requirements are representative of minimum levels of knowledge, skills, and abilities. To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.