HR Assistant / Receptionist – 2026-41

Huntsville AL At PROJECTXYZ, we understand that the most important piece of our business is our people. Our employees represent PROJECTXYZ at customer sites and play a critically important role in solving problems and delivering results. Headquartered in Huntsville, AL, PROJECTXYZ supports customers across many locations and functional areas including Logistics, Engineering, Information Technology, and Alternative Energy.

Purpose of Position:

This role provides a wide variety of support to Corporate Human Resources and is the back-up for the Receptionist. Assists with various HR functions. When covering the front desk, manages front desk operations, handling inquiries, ensuring a professional and welcoming environment.

Duties and Responsibilities (Essential):

• Perform administrative tasks such as filing, data entry, and record keeping.
• Provide support for onboarding new employees and maintaining employee records.
• Assist with HR projects and initiatives as required.
• Manage incoming and outgoing correspondence.
• Process incoming and outgoing mail, packages, and deliveries efficiently.
• Assist with scheduling and coordinating HR-related events.
• Manage office supplies as necessary to ensure adequate stock.
• Provide support in organizing company events, training sessions, and team-building activities.
• Maintain assigned areas, the reception area, conference rooms, to ensure they are organized and presentable.
• Greeting visitors, clients, and employees in a professional and friendly manner, ensuring a positive first impression.
• Answer and direct phone calls appropriately.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent. An associate's degree in human resources, business administration, or a related field is preferred.
• Two years of prior experience in an administrative office setting is preferred.
• Prior HR experience is a plus.
• Proficiency in Microsoft Office Suite is required.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong people skills and ability to collaborate with diverse teams.
• Customer service-oriented with a positive attitude.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Physical Factors

Work environment is office. Must be able to sit for extended periods of time. Must be able to operate a computer for extended periods of time. Must be able to operate a phone both making and receiving calls and taking or conveying information. Must communicate effectively, both verbally and in writing. Occasionally lifts/moves up to 25 pounds.

PROJECTXYZ is an equal opportunity employer encouraging individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. PROJECTXYZ is committed to providing a work environment that is free from unlawful discrimination and harassment in any form. PROJECTXYZ will make reasonable accommodation for qualified individuals with disabilities unless doing so would result in undue hardship. If you are interested in applying for employment and feel you need reasonable accommodation pursuant to the ADA, you are encouraged to contact us at 256.721.9001 x 155.