Finance Coordinator

Full-Time, Exempt Position

Position Summary

Reporting to the Chief Financial & Analytics Office (CFAO), the Finance Coordinator will support a variety of activities with a special focus on non-profit accounting, cash handling, and account reconciliations. The position is a member of the Finance team and collaborates across departments to ensure accurate financial operations, enhance internal controls, and contribute to the organization’s overall fiscal health.

Essential Functions

• Manages cash handling process including counting daily cash bags, reconciling cash receipts, training front line staff, and month end variance analysis.
• Manages and maintains financial transactions within Quickbooks or related account systems and ensures approval, payment terms, and accurate GL coding.
• Monitors and reports restricted funds to meet grant requirements.
• Manages AR including sending invoices, payment terms, and follow ups for all AR needs including Field Trips, Rental Clients, miscellaneous items.
• Reconciles bank accounts and related systems including AP, AR, and Credit Cards.
• Oversees Ramp, credit card and ACH processing software.
• Assists in month/quarter end processes to ensure an accurate and GAAP compliant.
• Coordinates with development team on contributed revenue entries for GAAP compliance.
• Assists HR in benefit administration, onboarding, offboarding, and additional HR functions as needed.
• Assists in store purchase ordering processing and bi-annual inventory.
• Assists in annual financial audits.
• Other duties as assigned.

Education & Experience Required

BA/BS degree or equivalent work experience with a minimum 3-5 years of experience including cash handling, journal entries, and basic accounting knowledge.

Microsoft Excel or Google Sheets experience.

Experience in Quickbooks, Salesforce, Ramp, Paylocity a plus.

Skills Necessary

• Cross-cultural fluency and ability to work with diverse groups of people.
• Experience with project teams and coordination.
• Strong interpersonal and communication skills with outstanding service orientation.
• Excellent organizational skills with close attention to detail and ability to problem-solve.

Work Characteristics

A strong work ethic and the ability to be a motivated, enthusiastic team player.

Enthusiasm and passion for the mission of the Kiewit Luminarium and a desire to share it.

Working Conditions/Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

General office environment. Work is sedentary in nature, but may require standing or walking for up to 10% of the time. Work is generally performed within an office environment, with standard office equipment available.

Ability to perform position functions and must be able and willing to work on-site, in shared indoor and outdoor space with staff and the public following guidelines in accordance with the health department and local ordinances.