Facilities office manager

Job Details:

Job Location: PME - Suquamish, WA

Position Type: Full Time

Salary Range: Undisclosed

Job Shift: Day

Job Category: Facilities

General Position Summary:

Performs word processing, data entry, and routine paperwork and filing as required. Operates modern office equipment including but not limited to personal computer, printer, calculator, photocopier and fax machines. Researches, orders and maintains engineering shop supplies. Processes Maintenance program data.

Essential Functions/Major Responsibilities:

Must be able to type 50 wpm without errors. Must be proficient with Microsoft Windows applications including Word, Excel, and Access and the Internet. Must possess and use correct business English grammar, spelling, punctuation, vocabulary and basic arithmetic skills.

Secondary Functions:

Responsible for efficient clerical services for the Facilities Department which consists of Engineering and Environmental Services. Responsible for ordering and maintaining Engineering shop supplies under the guidance of the Facilities Manager. Knowledge of modern office equipment. Ability to write letters and reports.

Specific Job Skills:

• Data entry for Engineering and Environmental Services staff, i.e. closing work requests, formatting data for monthly reports.
• Maintain departmental documentation such as technical publications, catalogs and vendor information.
• Process departmental paperwork such as punch edit reports, sign-in sheets, leave requests, etc.
• Maintain an efficient filing system.
• Maintains optimum inventory levels to ensure on-time deliveries to meet department requirements while minimizing carrying cost and transportation.
• Ensures adherence to procedures for inventory and purchasing/billing.
• Reconcile billing discrepancies to ensure accurate accounting records.
• Ensures timely delivery of off-site inventory for engineering project.
• Perform other job-related duties as assigned.

Qualifications:

Education and/or Experience: High School diploma or GED equivalent required. Two years of experience in performing clerical duties. Minimum of two years of verifiable technical experience pertaining to electrical, mechanical, plumbing, HVAC and general building construction.

Job Conditions:

Working conditions include working in an office setting with a computer, telephone, fax and other office equipment. Other working conditions may include working alone, or in a busy office with frequent interruptions. May have access to other management offices as needed to perform duties, as assigned by supervisor.

Physical Requirements:

Ability to lift 50 lbs. while standing, twisting, or bending. Must be able to stand and/or sit for extended periods of time. Manual and finger dexterity for operation of personal computers, adding machine and routine paperwork.