POSITION SUMMARY

Act as the primary representative to the venue and tour for TPR. Will be responsible for ensuring a smooth event from load-in to load out on the day of the event and advancing all details prior.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Advancing:

• Serve as the primary point of contact between the artist/tour and the host venue.
• Advance logistics for each event, including stage dimensions, power requirements, generator rentals, catering, dressing rooms, parking, volunteers, sourcing labor & staffing and other day-of-show needs.
• Track and manage expense budgets for catering, hospitality, and staffing.

Event Management:

• Be the first on-site and last out, serving as the primary representative during events, including but not limited to the artist/tour, venue, onsite radio and tour sponsors.
• Oversee the entire event setup, including assigning dressing rooms, supervising load in/out, training & managing volunteers, and setting up the box office and concessions.
• Coordinate security briefings and ensure smooth financial and operational settlements between the venue, artist, and internal teams.
• Ensure compliance with safety regulations, venue policies, and local ordinances.
• Manage guest lists, VIP accommodations, and meet-and-greet logistics when required.
• Manage daily schedules ensuring timely door opening, show start and finish times.
• Emcee and stage announcements when applicable.

Hospitality & Artist Relations:

• Ensure artist hospitality riders, catering, and accommodations are met per contract specifications.
• Address any last-minute artist or crew needs to ensure a positive experience.
• Assist in resolving any logistical or technical issues that arise during the event.

Settlement:

• Prepare venue, and co-promoter settlements, reconciling all revenue and expenses to ensure accuracy.
• Manage post-event financial reconciliation with both internal accounting and external stakeholders.

ABOUT THE CANDIDATE

• Strong organizational and logistical planning skills to manage schedules, venues, and travel.
• Excellent problem-solving abilities and adaptability in high-pressure situations.
• Knowledge of tour routing, budgeting, contracts, and vendor negotiations.
• Ability to coordinate with artists, crews, venues, and vendors efficiently.
• Strong leadership and team management skills to oversee road crews, production staff, and local teams.
• Proficiency in event production software, budgeting tools, and Google Suite.
• Strong communication and interpersonal skills for liaising with stakeholders.
• Understanding of live production elements (audio, lighting, video, staging, etc.).

QUALIFICATIONS

• Bachelor’s degree in event management, music business, business administration, hospitality, or a related field (preferred but not required).
• 3+ years of experience in event management, tour management, event production, or artist relations.
• Experience working in live events, concerts, festivals, or corporate activations.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequent standing, walking, and moving for extended periods, often on uneven surfaces.
• Lifting, carrying, and moving equipment, luggage, or promotional materials (typically up to 50 lbs).
• Repeated bending, stooping, and reaching while setting up or organizing tour logistics.
• Extended periods of sitting while traveling by plane, bus, or car between tour stops.
• High mental and physical endurance due to irregular sleep schedules, long hours, and constant problem-solving.
• Exposure to loud noise levels, bright lights, and large crowds.
• Varied work conditions, including extreme temperatures, outdoor environments, and tight backstage spaces.
• Unpredictable schedules with long days, late nights, and changing time zones.

Report to: Director of Events

Salary Range: $65,000 - $85,000

Classification: Exempt

Location: Nashville, TN preferred, or Costa Mesa, CA

Travel time: 40% - 50%

Benefits:

• Health, Dental, Vision and Life Insurance
• Short term & Long term disability insurance
• Paid time off and paid company holidays
• 401(k) plan with company match